Official UK procurement notice
Finance Accounting System · UK public procurement notice
Authority: Royal Berkshire Fire Authority (Police & fire)
What is being bought
Published requirement descriptionThis procurement seeks to implement a one transparent, integrated, intuitive accounting system for account payable invoice processing, raising customer invoices, making supplier BACS payments, cash management, General Ledger Journals, AP/AR Journals, raising, authorising and converting requisitions into purchase order, chat of accounts and reporting, credit control/debt chasing, budget management. The system is also used to record customer and supplier data as they are set up on the system to make and receive payments.
CPV: Accounting and auditing services · Accounting software package · Accounting system · Enterprise resource planning software development services · Enterprise resource planning software package · Financial analysis and accounting software package · Financial analysis software package · Financial systems software development services · Financial systems software package
The lotProcurement structure
single lot · no lot value publishedLot #1Royal Berkshire Fire and Rescue Service requires an accounting system to facilitate…Planned
Royal Berkshire Fire and Rescue Service requires an accounting system to facilitate following tasks: account payable invoice processing, raising customer invoices, making supplier BACS payments, cash management, General Ledger Journals, AP/AR Journals, raising, authorising and converting requisitions into purchase order, chat of accounts and reporting, credit control/debt chasing, budget management. The system is also used to record customer and supplier data as they are set up on the system to make and receive payments.
The following areas are being considered as part of the project. There will be a phased approach and not all the areas will necessarily form part of the final scope.
- Account Payable
- Account Receivable
- BACS
- Cash Management
- Database Manager
- Fixed Assets
- General Ledger
- Inventory Control
- Making Tax Digital
- Sales Order Entry
- Sales Order Processing
- Paperless
- Purchase Order Processing
- Purchase Requisitions
- Report Write
- Data Import
- Budget forecasting and modelling tools
This Prior Information Notice is to inform the market that all RBFRA/RBFRS are planning to undertake a procurement process to implement a solution that will meet the aims of the project as per the Problem Statement attached.
The Authority has also attached a draft specification and feedback questionnaire for you to provide your suggestions and input to help us refine our requirement. Could you please complete and submit the questionnaire and any feedback you have on the specification by 6th October 2023.
The Authority plans to hold a supplier engagement event to present a more detailed over of our project aim and objectives and to seek industry expertise and feedback.
The event is scheduled to take place on 18th, 19th, 21st and 22nd September 2023 starting at 10 am with supplier presentation for 15 minutes followed by a Q&A session.
Full details of the event and all associated communications shall be managed using the messaging service in the BlueLight Portal and any interested suppliers are encouraged to register on to the Portal to ensure that they are notified of any updated. Bookings of individual sessions are handled through Microsoft 365 - Bookings. The link to book individual session for market engagement day can be accessed here: outlook.office365.com/owa/calendar/MarketE… ↗
Procedure terms & legal framework
From the official record- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Aug 2023, 10:21 BST
- Last source update
- 5 Sept 2023, 16:51 BST
- Authority reference
1359- FTS notice number
2023/S 000-026252- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f76fFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
5 Sept 2023 → 30 Nov 2024 · 2 dates- Notice published5 Sept 2023, 16:51 BST
- Tender notice expected30 Nov 2024
Notice history
2 releases on Find a TenderPublished amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextDescription of the procurement · Section II: Object | Royal Berkshire Fire and Rescue Service requires an accounting system to facilitate following tasks: account payable invoice processing, raising customer invoices, making supplier BACS payments, cash management, General Ledger Journals, AP/AR Journals, raising, authorising and converting requisitions into purchase order, chat of accounts and reporting, credit control/debt chasing, budget managemen… | Royal Berkshire Fire and Rescue Service requires an accounting system to facilitate following tasks: account payable invoice processing, raising customer invoices, making supplier BACS payments, cash management, General Ledger Journals, AP/AR Journals, raising, authorising and converting requisitions into purchase order, chat of accounts and reporting, credit control/debt chasing, budget managemen… |
1 amendment published without a description.
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.