Official UK procurement notice
External Audit Services Tender
Authority: BELFAST HARBOUR COMMISSIONERS
What is being bought
Published requirement descriptionFollowing conclusion of the tender process, Belfast Harbour Commissioners (BHC) has now entered into a contract with the successful bidder for the provision of external audit and related services. The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years.
CPV: Accounting and auditing services
The lotProcurement structure
single lot · value publishedLot #1BHC has a requirement for the provision of external audit and related servicesAwardedRenewalPublished value£500,000
BHC has a requirement for the provision of external audit and related services. The services required comprise:
- The statutory audit of the group financial statements of BHC .
- The statutory audit of the financial statements of City Quays Hotel Ltd (100% owned by BHC) .
- Attendance at any Audit and Risk committee meetings (normally three per annum) and ad hoc meetings as required.
- The submission of an audit planning report to the Audit and Risk Committee in advance of each accounting year end. The accounting year end is the 31 December of each year (the "Accounting Year End").
- The submission of a report on the audit to the Audit and Risk Committee in line with the required timescales; usually within three months after the Accounting Year End.
- Liaison and coordination with tax advisors and internal auditors as required and to ensure a full exchange of information.
- Agreed Upon Procedures in relation to the provision of film studio income certificate
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Technical & professional ability
Bidders must possess an appropriate regulatory qualification to undertake statutory audit.
- Legal form for consortia
- Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively BHC may require the lead organisation to take total responsibility or a consortium to form a legal entity before entering into any contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Successive reduction
- Candidates will be reduced successively across stages
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 May 2021, 16:01 BST
- Last source update
- 3 Feb 2022, 12:44 GMT
- FTS notice number
2022/S 000-003139- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02afacFind a Tender- Contract terms summary
As set out in the procurement documents
- Performance terms
As set out in the procurement documents.
- Review procedure
BHC incorporated a minimum 10 calendar day standstill period at the point information on the award of contract was communicated to all bidders. The standstill period provided time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the Negotiated Procedure with prior call for competition (Regulation 47). Bidders who wish to participate in this procurement are required to provide details of their contact point, together with email address and telephone number upon downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described in the PQQ) to invite a maximum of the three (3) highest scoring bidders, following evaluation of PQQ responses, to the invitation to negotiate stage of this process, provided that BHC, acting at its discretion, reserves the right to invite less than three (3) bidders to negotiate. Where there is a tie for third place, all bidders in third place will be invited to negotiate. For the purposes of this exercise, a tie for third place is deemed to occur where two or more bidders have identical scores.
How it was run
Official notice- Submission deadline
- 10 Jun 2021, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Deposits and guarantees
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
Timeline
10 Jun 2021 → 3 Feb 2022 · 2 dates- Submission deadline10 Jun 2021, 12:00 BST
- Notice published3 Feb 2022, 12:44 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Feb 2022, 12:44 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
External Audit Services Tender · supplier not published
- Signed
- 17 Jan 2022
- Value
- —
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria