ERP System · UK public procurement notice

The Council is enacting a voluntary standstill period of 8 days under this Transparency Notice. This will conclude on the 30th June 2026. The Direct Award is in accordance with Section 41 of the Procurement Act 2023 and the applicable justification within Schedule 5, on the basis that the services can only be supplied by the incumbent provider for technical reasons. The requirement is for the continued provision and support of the Council’s existing ERP platform rather than the implementation of a new system. The Council’s current enterprise resource planning (ERP) solution is supporting core finance, HR, payroll and procurement functions and is embedded across the organisation, with established integrations, data structures, reporting configurations and bespoke customisations developed to meet the Council’s specific operational requirements.

The Council is undertaking a digital transformation exercise that will determine the extent of its long-term ERP use. The duration of this direct award has been identified as the minimum period to avoid the disproportionate cost, technical complexity and risk to the continuity of critical corporate services that earlier competition would present.

Accordingly, only the incumbent supplier can provide the required services without disproportionate disruption, cost and risk, and a direct award is therefore justified in order to ensure continuity of service and avoid unnecessary duplication of technical effort and implementation risk.