Official UK procurement notice
Edinburgh Factoring Framework Agreement
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council is looking to develop a Framework Agreement of Service Providers to undertake factoring services on mixed tenure developments. The Framework will encompass both existing sites as well as new build sites that shall be completed over the lifetime of the Framework Agreement. The Council currently has 1439 houses across various sites with a currently estimated 2396 homes to be completed over the lifetime of the Framework Agreement.
Total spend is estimated to be between 4 and 8 million pounds over the 4 year Framework Agreement term.
- Recurrence: Late 2027
CPV: Property management services of real estate on a fee or contract basis
How this framework works
From the published notice- Places
- up to 4 suppliers · 3 bids received (0.8 per place) · 3 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Tenderers must be registered on the professional register maintained as part of the Property Factors (Scotland) Act 2011. All organisations operating in Scotland and who meet the definition of a property factor, set out in the 2011 Act, are required to register.
- Economic & financial standing
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of 100,000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:
Current ratio for Current Year: 1.20
Current ratio for Prior Year: 1.20
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
a. Employers (Compulsory) Liability Insurance - 5m GBP
b. Public Liability Insurance - 10m GBP
c. Product Liability Insurance - 5m GBP
Where a …
- Technical & professional ability
Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management – Question 4D.1
It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.
- Technical & professional ability
Tenderers must be registered on the professional register maintained as part of the Property Factors (Scotland) Act 2011. All organisations operating in Scotland and who meet the definition of a property factor, set out in the 2011 Act, are required to register.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Edinburgh Factoring Framework Agreement” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Late 2027
- First published
- 20 Jan 2023, 13:29 GMT
- Last source update
- 2 Jun 2023, 14:47 BST
- Award evaluation window
- 20 Feb 2023 – …
- Authority reference
CT1187- FTS notice number
2023/S 000-015728- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03994dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators (KPI's) that shall be monitored over the term of the Framework Agreement are detailed in the service specification
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request. (SC Ref:733692)
How it was run
Official notice- Appointment period ends
- 20 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 20 Feb 2023, 12:00 GMT
Timeline
20 Feb 2023 → 2 Jun 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown20 Feb 2023, 12:00 GMT
- Bids opened20 Feb 2023, 12:00 GMT
- Notice published2 Jun 2023, 14:47 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Jun 2023, 14:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 015728-2023-CT1187-1
- Signed
- 9 May 2023
- Value
- £6,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Hacking and Paterson Management ServicesFramework contractor
- Park Property Management LimitedFramework contractor
- RMG ScotlandFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.