Official UK procurement notice
EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)
Authority: The Education Authority (Central government)
What is being bought
Published requirement descriptionProvision of a fully integrated Finance and HR/Payroll system for the Education Authority
CPV: System and support services
The lotProcurement structure
single lot · no lot value publishedLot #1The contract is for an integrated Financial Management Information system and
The contract is for an integrated Financial Management Information system and
HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and
Reporting requirements and the HR management and Payroll requirements of the
Education Authority and the Department of Eduction Additional information: This modification is required to increase the overall contract value by £15m (i.e. 50% of the original published contract value).
This value will cover the continued service provision for the full and remaining 5 year contract extension option that is already built into the contract. The contract would then expire on 31 March 2032.
Replacing the current EA One system will require a significant lead in time to manage its design, procurement, implementation and for the replacement solution to become business as usual. The EA has commenced work through the EnAble Programme to replace the current system with current timelines working towards an implementation timeline of 2032.
The current solution continues to perform and deliver within the KPI's of the contract and is sustainable for the foreseeable future up to March 2032.
The 5 year extension term delivers the most financially prudent solution which establishes upfront a 5 year term and minimises financial risk.
The extension provides continuity of service and certainty for EA during a period where significant resource and focus will be on the programme of work to replace and transition to the new solution.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Aug 2026, 15:58 BST
- Last source update
- 27 Aug 2026, 15:58 BST
- Authority reference
40622- FTS notice number
2026/S 000-081908- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06edefFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Regulation 72(1)(b) applies to this particular contract modification.
The Regulations states:
72.- (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: -
(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract;
This modification is for additional contract value to be added to the overall contract value to cover the full extension period of 5 years. The contracted services with Fujitsu will continue as is for that period.
A change of contractor to deliver these critical services and manage the system would cause significant inconvenience. The system provided by Fujitsu has been significantly customised and for economic and technical reasons a change of contractor would cause significant inconvenience to EA.
To manage and procure the replacement of such a critical solution will take a considerable period of time. That process has commenced under the EnAble Programme. This 5 year contract extension should provide sufficient time to manage this transformational programme.
Publisher note: This VEAT is being published to inform the market that EA intends to extend this contract, as permitted and built into the contract, for the full 5 years. To do so requires an additional £15m to be added to the overall contract value.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fujitsu Services LtdINTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL | £55,401,666 † | — | Awarded |
Contracts
INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL · Fujitsu Services Ltd
- Signed
- 30 Nov 2015
- Value
- £55,401,666
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not currently have any such bodies with responsibilities for appea/mediation proceduresReview body
Bidders & participating suppliers
1 commercial party on the notice- Fujitsu Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.