EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

{
  "id": "081908-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-08-27T15:58:01+01:00",
  "ocid": "ocds-h6vhtk-06edef",
  "buyer": {
    "id": "GB-FTS-116632",
    "name": "the Education Authority"
  },
  "awards": [
    {
      "id": "081908-2026-40622-1",
      "title": "INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-00096056",
          "name": "Fujitsu Services Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "40622",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "The initial contract duration for the iFS Contract will be for a period of ten (10) years. The contract includes an option to extend the contract for five (5) further periods of one (1) year (15 years in total)."
        },
        "hasOptions": true,
        "description": "The contract is for an integrated Financial Management Information system and\nHR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and\nReporting requirements and the HR management and Payroll requirements of the\nEducation Authority and the Department of Eduction Additional information: This modification is required to increase the overall contract value by £15m (i.e. 50% of the original published contract value).\nThis value will cover the continued service provision for the full and remaining 5 year contract extension option that is already built into the contract.  The contract would then expire on 31 March 2032.\nReplacing the current EA One system will require a significant lead in time to manage its design, procurement, implementation and for the replacement solution to become business as usual.  The EA has commenced work through the EnAble Programme to replace the current system with current timelines working towards an implementation timeline of 2032. \nThe current solution continues to perform and deliver within the KPI's of the contract and is sustainable for the foreseeable future up to March 2032.\nThe 5 year extension term delivers the most financially prudent solution which establishes upfront a 5 year term and minimises financial risk.\nThe extension provides continuity of service and certainty for EA during a period where significant resource and focus will be on the programme of work to replace and transition to the new solution."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ]
      }
    ],
    "title": "EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Provision of a fully integrated Finance and HR/Payroll system for the Education Authority",
    "classification": {
      "id": "72250000",
      "scheme": "CPV",
      "description": "System and support services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Regulation 72(1)(b) applies to this particular contract modification. \nThe Regulations states:\n72.- (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: -\n(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-\n(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or\n(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract;\nThis modification is for additional contract value to be added to the overall contract value to cover the full extension period of 5 years.  The contracted services with Fujitsu will continue as is for that period.  \nA change of contractor to deliver these critical services and manage the system would cause significant inconvenience. The system provided by Fujitsu has been significantly customised and for economic and technical reasons a change of contractor would cause significant inconvenience to EA. \nTo manage and procure the replacement of such a critical solution will take a considerable period of time.  That process has commenced under the EnAble Programme.  This 5 year contract extension should provide sufficient time to manage this transformational programme.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-116632",
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "locality": "Belfast",
        "postalCode": "BT12NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
      "details": {
        "url": "http://www.eani.org.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "the Education Authority",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "email": "ict.procure@eani.org.uk"
      }
    },
    {
      "id": "GB-COH-00096056",
      "name": "Fujitsu Services Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Bracknell",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "00096056",
        "scheme": "GB-COH",
        "legalName": "Fujitsu Services Limited"
      }
    },
    {
      "id": "GB-FTS-159167",
      "name": "The UK does not currently have any such bodies with responsibilities for appea/mediation procedures",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The UK does not currently have any such bodies with responsibilities for appea/mediation procedures"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "081908-2026-40622-1",
      "title": "INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL",
      "value": {
        "amount": 55401666,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "081908-2026-40622-1",
      "dateSigned": "2015-11-30T00:00:00Z"
    }
  ],
  "description": "This VEAT is being published to inform the market that EA intends to extend this contract, as permitted and built into the contract, for the full 5 years.  To do so requires an additional £15m to be added to the overall contract value.",
  "initiationType": "tender"
}