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EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

System and support services
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: the Education Authority: "EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting Authoritythe Education AuthorityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: the Education Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for the Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
8.7Bids / Report
5.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 278 active published awards; 90 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authoritythe Education Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published13 Feb 2026, 14:16 GMT
Last source update13 Feb 2026, 14:16 GMT
Recurring procurementNot published
ClassificationSystem and support services
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-058fa8
What is being bought
Provision of a fully integrated Finance and HR/Payroll system for the Education Authority
What changed
From the official release history
  1. Official notice release published
    13 Feb 2026, 14:16 GMT
  2. Buyer information updated
    13 Feb 2026, 14:16 GMT
  3. Status changed to complete
    28 Aug 2025, 16:04 BST
  4. Official notice release published
    28 Aug 2025, 16:04 BST
  5. Buyer information updated
    28 Aug 2025, 16:04 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of £213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be £40,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    13 Feb 2026, 14:16 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 30 Nov 2015, 00:00 GMT · £40,401,666
Commercial outcome and competition
Awards
Fujitsu Services Limited
Not published · Not published · active
Contracts
Contract
£40,401,666 · signed 30 Nov 2015, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

the Education Authority

Contracting authority GB-FTS-84187
View buyer profile

  • the Education Authority
    buyer

    40 Academy Street, Belfast, UK, BT1 2NQ
    ict.procure@eani.org.uk

  • Fujitsu Services Limited
    supplier

    Bracknell, UK
    askfujitsu@uk.fujitsu.com

  • The UK does not currently have any such bodies with responsibilities for appea/mediation procedures
    reviewBody

    Belfast
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe legislation governing the Contract Modification is the Public Contracts Regulations 2015 (PCR 2015) and Regulation 72 (Modification of contracts during . their term). For this particular contract modification EA could rely on Reg 72(1)(e). Regulation 72(1)(e) states; The changes are “not substantial’, and further defines “not substantial” as under Regulation 72(8) of the PCRs as: (a) the modification does not render the contract materially different in character; (b) the modification does not introduce any conditions which, had they been part of the initial procurement, would have (i) allowed for admission of other candidates than those initially selected; (ii) allowed for the acceptance of a tender other than that originally accepted; or (iii) attracted additional participants in the procurement procedure; (c) the modification does not change the economic balance of the contract in favour of the contractor; (d) the modification does not extend the scope of the contract considerably; and (e) the modification does not replace the contractor that the contract was initially awarded to. The introduction of the e-Invoicing module to this contract does not: (f) render the contract materially different in character – (this is an integral module to most modern Finance and Payment systems); (g) it doesn’t introduce any new conditions that would have allowed for the admission of other candidates, or, allowed for the acceptance of another tender, or, attracted additional participants in the original procurement procedure; (h) the modification value of £213,000.00 represents a very small percentage increase (i.e. 0.7%) to the original contract value; (i) the scope of the modification does not extend the scope of the contract considerably (it is a fairly small piece of functionality that is being added to the overall solution); and (j) the modification does not replace the contractor that the contract was initially awarded to (the contract remains with Fujitsu).