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Published 28 Aug 2025, 16:04 BST

Official UK procurement notice

EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

Official notice

Authority: the Education Authority (Central government)·Consortium: 2 public authorities

ServicesAward procedure without prior publication of a call for competition
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)
Awarded value£40,401,666published contract · exc. VAT
Awarded 30 Nov 2015no call for competition
Awarded to Fujitsu Services Ltd2 awards

What is being bought

Published requirement description

Provision of a fully integrated Finance and HR/Payroll system for the Education Authority

CPV: System and support services

The lotProcurement structure

single lot · no lot value published
Lot #1The contract is for an integrated Financial Management Information system and…

The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of £213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be £40,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.

Delivery: Northern Ireland
Extensions: The initial contract duration for the iFS Contract will be for a period of ten (10) years. The contract will include an option to extend the contract for five (5) further periods of one (1) year (15 years in total).

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
28 Aug 2025, 16:04 BST
Last source update
13 Feb 2026, 14:16 GMT
Authority reference
40622
FTS notice number
2026/S 000-013472
Classification (CPV)
System and support services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-058fa8 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

The legislation governing the Contract Modification is the Public Contracts Regulations 2015 (PCR 2015) and Regulation 72 (Modification of contracts during . their term).

For this particular contract modification EA could rely on Reg 72(1)(e).

Regulation 72(1)(e) states; The changes are “not substantial’, and further defines “not substantial” as under Regulation 72(8) of the PCRs as:

(a) the modification does not render the contract materially different in character;

(b) the modification does not introduce any conditions which, had they been part of the initial procurement, would have (i) allowed for admission of other candidates than those initially selected; (ii) allowed for the acceptance of a tender other than that originally accepted; or (iii) attracted additional participants in the procurement procedure;

(c) the modification does not change the economic balance of the contract in favour of the contractor;

(d) the modification does not extend the scope of the contract considerably; and

(e) the modification does not replace the contractor that the contract was initially awarded to.

The introduction of the e-Invoicing module to this contract does not:

(f) render the contract materially different in character – (this is an integral module to most modern Finance and Payment systems);

(g) it doesn’t introduce any new conditions that would have allowed for the admission of other candidates, or, allowed for the acceptance of another tender, or, attracted additional participants in the original procurement procedure;

(h) the modification value of £213,000.00 represents a very small percentage increase (i.e. 0.7%) to the original contract value;

(i) the scope of the modification does not extend the scope of the contract considerably (it is a fairly small piece of functionality that is being added to the overall solution); and

(j) the modification does not replace the contractor that the contract was initially awarded to (the contract remains with Fujitsu).

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    13 Feb 2026, 14:16 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £40,401,6661 contract exc. VAT · 1 repeated publication of the same award counted once
Contracts signed 2latest 30 Nov 2015
Awarded toValueDateStatus
Fujitsu Services Ltd£40,401,666 †—Awarded
Fujitsu Services LtdINTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL——Awarded

Contracts

  • Contract 013472-2026-40622-1 · Fujitsu Services Ltd

    Signed
    30 Nov 2015
    Value
    £40,401,666
    Status
    active

  • INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL · Fujitsu Services Ltd

    Signed
    30 Nov 2015
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
———£20,000,000 – £30,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, Northern Ireland, BT12NQContact email, phone

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appea/mediation proceduresReview body Belfast

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.