Official UK procurement notice
DoF – Integr8 Programme – Payroll Administrative Services (PAS)
Authority: Department of Finance (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Department of Finance's (DoF) Integr8 Programme is seeking to establish a contract for the provision of Payroll Administrative Services (PAS). The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months. Please see the procurement documents which provide further information along with the full list of current and prospective Service Recipients.
- The authority expects to re-tender this requirement around 3 Jul 2034, 23:59 BST.
- How the procedure runs: The procedure will follow a single-stage process, combining supplier assessment against the published Conditions of Participation with tender evaluation for those who qualify. If no award is made on initial tenders, the process will allow for negotiation before submission of final tenders.
CPV: Payroll management services · Personnel and payroll services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£45,000,000
- Economic & financial standing
Conditions of Participation - Financial Capacity
CoP2 Minimum Annual Turnover
CoP3 General Assessment of Financial Standing
- Technical & professional ability
Conditions of Participation - Technical Ability Criteria
CoP1 Company Experience
CoP4 Human Rights
CoP5 Tackling Modern Slavery
CoP6 Data Protection
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- MR1 Compliance with Requirements: Compliance with Requirements - Pass / Fail
- AC1 Managing a Quality Service - Payroll Processes: Payroll Processes 15.75 percent
- AC2 Managing a Quality Service - Service Delivery: Service Delivery 15.75 percent
- AC3 Testing Approach: Testing Approach 10.5 percent
- AC4 Implementation Plan, Transition & Approach: Implementation Plan, Transition & Approach 10.5 percent
- AC5 Team and Resourcing: Team and Resourcing 7 percent
- AC6 Social Value: Social Value 10.5 percent
- AC7 Cost: Cost 30 percent
- Economic & financial standing
Conditions of Participation - Financial Capacity
CoP2 Minimum Annual Turnover
CoP3 General Assessment of Financial Standing
- Technical & professional ability
Conditions of Participation - Technical Ability Criteria
CoP1 Company Experience
CoP4 Human Rights
CoP5 Tackling Modern Slavery
CoP6 Data Protection
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 3 Jul 2034
- First published
- 28 Mar 2025, 12:10 GMT
- Last source update
- 1 Oct 2026, 15:00 BST
- Award evaluation window
- Submission end – 19 May 2026
- Authority reference
5830322- FTS notice number
2025/S 000-083441- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f9fdFind a Tender- Contract terms summary
For details on invoicing procedures please see: www.finance-ni.gov.uk/articles/account-ni-… ↗
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- How it runs
The procedure will follow a single-stage process, combining supplier assessment against the published Conditions of Participation with tender evaluation for those who qualify. If no award is made on initial tenders, the process will allow for negotiation before submission of final tenders.
- Risks
A full list of participating bodies can be found in Schedule 17 (Service Recipients).
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
How it was run
Official notice- Submission deadline
- 5 Mar 2026, 15:00 GMT
- Clarification deadline
- 26 Feb 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
28 Mar 2025 → 1 Oct 2026 · 11 dates- Planning notice published28 Mar 2025, 12:10 GMT
- Market engagement26 Apr 2025, 00:59 BST
If you wish to participate in the Contracting Authority's Preliminary Market Engagement for
this requirement, a questionnaire for completion is available via eTendersNI under
ID 5855881.
The questionnaire must be completed and submitted via eTendersNI by the engagement
deadline date and time detailed above.
- Next notice expected380 days ago7 Oct 2025, 00:59 BST
- Tender notice published310 days ago16 Dec 2025, 14:49 GMT
- Clarification questions by238 days ago26 Feb 2026, 15:00 GMT
- Submission deadline231 days ago5 Mar 2026, 15:00 GMT
- Award decision expected by155 days ago19 May 2026, 23:59 BST
- Assessment summaries sent121 days ago23 Jun 2026, 00:00 BST
- Standstill ends111 days ago2 Jul 2026, 23:59 BST
- Contract starts76 days ago7 Aug 2026, 00:00 BST
- Latest notice published21 days ago1 Oct 2026, 15:00 BST
Notice history
12 events · 5 releases on Find a Tender · since 28 Mar 2025- Preliminary market engagement notice published28 Mar 2025, 12:10 GMTUK2
- Tender notice published16 Dec 2025, 14:49 GMTUK4
- Published value published: £45,000,00016 Dec 2025, 14:49 GMT
- Status changed to active16 Dec 2025, 14:49 GMT
- Procurement method changed16 Dec 2025, 14:49 GMT
- Deadline published: 17 Feb 2026, 15:00 GMT16 Dec 2025, 14:49 GMT
- Tender notice published20 Jan 2026, 11:58 GMTUK4
- Deadline moved to 5 Mar 2026, 15:00 GMT20 Jan 2026, 11:58 GMT+16 days · was 17 Feb 2026, 15:00 GMT
- Contract award notice published23 Jun 2026, 16:42 BSTUK6
- Status changed to complete23 Jun 2026, 16:42 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
- Contract details notice published1 Oct 2026, 15:00 BSTUK7
Routine re-releases (5)
- 2025-12: 1 release · 16 Dec 2025
- 2025-03: 1 release · 28 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Capita Resourcing LimitedSME2 Sept 2026 – 1 Sept 2031 · up to 1 Sept 2035Extensions: The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months. | £45,000,000 | 23 Jun 2026 | Awarded |
Contracts
DoF – Integr8 Programme – Payroll Administrative Services (PAS) · Capita Resourcing LimitedSME
- Signed
- 18 Sept 2026
- Value
- £45,000,000
- Period
- 21 Sept 2026 – 20 Sept 2031 · up to 20 Sept 2035 with extensions
- Status
- active
- Extensions
- 2 further extension periods, the first extension period for up to twenty-four (24) months and the second extension period for up to twenty-four (24) months.
- Options
- The Contract value range for this contract is estimated to be £27M to £45M. This value range takes account of the fact that there may be future changes in the scope and/or scale of the services required during the Contract Period that could not be identified or foreseen at the time of this procurement exercise, but which are consistent with the overall nature of the Buyer’s current and future operational requirements for Payroll Administrative Services as defined in this specification and associated annexes. In such circumstances the Buyer may seek to agree a modification to the Contract to facilitate the provision of such services by the Supplier, with the Charges for such services set by reference to the mechanisms and protections provided in the Conditions of Contract. It is envisaged that such modifications would be made without requiring a new procurement procedure in accordance with Section 74 and Schedule 8 of the Procurement Act 2023.
4 agreed KPIs: KPI1a Remuneration Accuracy and Timeliness – monthly employees · KPI1b Remuneration Accuracy and Timeliness – weekly employees · KPI1c Remuneration Accuracy and Timeliness – no payments …
- KPI1a Remuneration Accuracy and Timeliness – monthly employees
- KPI1b Remuneration Accuracy and Timeliness – weekly employees
- KPI1c Remuneration Accuracy and Timeliness – no payments
- KPI12 Social Value Contribution
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Who bid
- wonConexiaSME · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Bidders & participating suppliers
1 commercial party on the notice- Conexia LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender