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complete
Official procurement procedure
DoF EU Division - European Structural and Investment Funds Computer System
IT services: consulting
software development
Internet and support
+1 more
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Department of Finance Northern Ireland: "DoF EU Division - European Structural and Investment Funds Computer System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Department of Finance Northern Ireland | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Department of Finance Northern Ireland
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Department of Finance Northern Ireland. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDepartment of Finance Northern Ireland | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published28 Sept 2021, 10:25 BST | Last source update28 Sept 2021, 10:25 BST | Recurring procurementNot published |
ClassificationIT services: consulting, software development, Internet and support, Software package and information systems | ||
Delivery area | ||
OCIDocds-h6vhtk-02e547 | ||
What is being bought
It is necessary to take up the extension option for a 4 year period from the end of 2021 since functionality of the Database will be required until closure of the ESIF Funding period at the end of 2025. The existing contractor has designed and developed this bespoke Database, it would not be practical or cost effective to engage a different supplier for further enhancements and system support up to the end of the contract period. To do so would result in the requirement to re-train all existing users, have the system re-designated by the Audit Authorities and have the system accredited again to ISO27001 security standard – an accreditation the current system has until 2023.
What changed
From the official release history
- Status changed to complete
28 Sept 2021, 10:25 BST - Official notice release published
28 Sept 2021, 10:25 BST - Buyer information updated
28 Sept 2021, 10:25 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedThis contract is for the development and maintenance of a European structural investment Funds Database for the EU Division. This contract has an initial end date of 31.12.2021 with the option to extend for 2 optional 2 year periods. It is necessary to take up the extension option for a 4 year period from the end of 2021 since functionality of the Database will be required until closure of the ESIF Funding period at the end of 2025. The existing contractor has designed and developed this bespoke Database, it would not be practical or cost effective to engage a different supplier for further enhancements and system support up to the end of the contract period. To do so would result in the requirement to re-train all existing users, have the system re-designated by the Audit Authorities and have the system accredited again to ISO27001 security standard – an accreditation the current system has until 2023.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
28 Sept 2021, 10:25 BST - Award active
Not published · Not published - Contract active
Signed 13 Oct 2016, 00:00 BST · £1,163,423
Commercial outcome and competition
Awards RMA SYSTEMS And SERVICES LTD Not published · Not published · active |
Contracts Contract £1,163,423 · signed 13 Oct 2016, 00:00 BST · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Department of Finance Northern Ireland
Contracting authority GB-FTS-29835Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe value of this contract and proposed modification (at £1,163,423) is above the EU threshold therefore the Public Contracts Regulations 2015 (as amended) apply.
The current contract (DAC 150/16) was put in place for an initial period of 5 years with two optional extension periods of 2 years each due to unforeseen events.
Two public tender competitions had failed to deliver a multi-function database for use by Department for the Economy, Department for Agriculture, Environment and Rural Affairs and the Special European Union Programmes Body as required by European Commission Regulations to comply with e-cohesion principles and enable the drawdown of €1 bn+ EU funding to Northern Ireland during the 2014 – 2020 round of European Structural and Investment Funds.
The contractor appointed following the most recent open competition was unable to deliver the requirements specified in the tender SOR resulting in the contract being terminated on 13th June 2016 due to default.
This created an urgent requirement to have a functioning database in place by the end of 2016 to meet Commission requirements. As the scheme continues after the initial 5 year period CPD held a number of discussions with EUD on requirements going forward following exit from EU.
The scheme will close in 4 years’ time and EUD have negotiated with the contractor (RMA now under Fluent Technology) to aggregate the extension periods into one 4 year deal to provide best vfm. This included social value considerations which were incorporated into the original contract. In addition to support and maintenance costs, these costs include a software refresh which is necessary to continue to meet current security standards and archiving of the data at the end of the contract.
The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. Having considered the information provided there would appear to be convincing reasons to modify this contract in accordance with Regulation 72(1)(b); that is additional services “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable for economic or technical and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract. |