Official UK procurement notice
DoF CPD – Provision of AutoDesk Licence Subscriptions, Support and Training 2024-27
Authority: Department of Finance, Construction and Procurement Delivery
What is being bought
Published requirement descriptionConstruction and Procurement Delivery (CPD) is a business area within the Department of Finance for Northern Ireland (DoF). DoF-CPD is a long term user of Computer Aided Design (CAD) applications in general and in the Autodesk range of construction related applications in particular. CPD’s current contract for this requirement ends 3 February 2024. CPD’s current specific requirements can be summarised below.
- Renewal of existing subscriptions for a number of Autodesk applications
- Ad-Hoc Autodesk Training and Support services (outside of substantial software changes or upgrades), typically days training are not expected to exceed 10 per annum – typically support days are not expected to exceed 10 per annum, it is not unusual for zero days for either to be requested per annum) (these figures are provided solely as a high-level indication of potential scale).
CPV: Computer-aided design (CAD) software development services · IT services: consulting, software development, Internet and support · Software programming and consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£297,975
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Award Criteria: 15%
- Quantiative Award Criteria: 85%
Published award criteria (2)
- Qualitative Award Criteria: 15
- Quantiative Award Criteria: 85
- Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Dec 2023, 11:19 GMT
- Last source update
- 9 Feb 2024, 14:57 GMT
- Award evaluation window
- 18 Jan 2024 – …
- FTS notice number
2024/S 000-004472- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0425f0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Contracting Authority complied with the requirements of the Public Contracts Regulations 2015 (as amended) and incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to all Economic Operators. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract, however, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator shall. have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice..
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Submission deadline
- 18 Jan 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 18 Jan 2024, 15:30 GMT
Timeline
18 Jan 2024 → 17 Apr 2024 · 4 dates- Submission deadline18 Jan 2024, 15:00 GMT
- Bids opened18 Jan 2024, 15:30 GMT
- Notice published9 Feb 2024, 14:57 GMT
- Bids must remain valid until17 Apr 2024, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Feb 2024, 14:57 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PENTAGON SOLUTIONS NI LTDSMEContract | £340,510 † | — | Awarded |
Contracts
Contract · PENTAGON SOLUTIONS NI LTDSME
- Signed
- 9 Feb 2024
- Value
- £340,510
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- PENTAGON SOLUTIONS NI LTDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria