Contract for Special Events PA and Equipment Hire - Lots 1 - 5

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  "date": "2026-08-12T10:55:13+01:00",
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      "date": "2026-06-09T00:00:00+01:00",
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            {
              "id": "79954000",
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      "title": "Contract for Special Events PA and Equipment Hire Lot 2 — Swansea Bay 10k",
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      "title": "Contract for Special Events PA and Equipment Hire Lot 3 — Christmas Parade",
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      "id": "3",
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      ],
      "title": "Contract for Special Events PA and Equipment Hire Lot 4 – Swansea Fireworks Display",
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        "amount": 26667,
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      "id": "4",
      "date": "2026-06-09T00:00:00+01:00",
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              "description": "Party organisation services"
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      ],
      "title": "Contract for Special Events PA and Equipment Hire Lot 5 — Additional Equipment / Ad-hoc PA Provision",
      "value": {
        "amount": 10000,
        "currency": "GBP",
        "amountGross": 12000
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    {
      "id": "-1",
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      "relatedLots": [
        "1"
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      "finalStatusDate": "2026-06-04T00:00:00+01:00"
    }
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  "tender": {
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    "lots": [
      {
        "id": "1",
        "status": "complete"
      },
      {
        "id": "2",
        "status": "complete"
      },
      {
        "id": "3",
        "status": "complete"
      },
      {
        "id": "4",
        "status": "complete"
      },
      {
        "id": "5",
        "status": "complete"
      }
    ],
    "title": "Contract for Special Events PA and Equipment Hire - Lots 1 - 5",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "description": "Swansea Council’s Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed.Lots OverviewThis Requirement is divided into five lots. Suppliers may tender for one or more lots:1. Lot 1 — Wales Airshow (Distributed PA)2. Lot 2 — Swansea Bay 10k3. Lot 3 — Christmas Parade4. Lot 4 – Swansea Fireworks Display5. Lot 5 — Additional Equipment / Ad-hoc PA ProvisionSmaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
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      "id": "GB-PPON-PYYD-8699-BJGD",
      "name": "City & County of Swansea",
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        "region": "UKL18",
        "country": "GB",
        "locality": "Swansea",
        "postalCode": "SA1 3SN",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "url": "http://www.swansea.gov.uk/dobusiness",
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          {
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            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
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      "identifier": {
        "id": "PYYD-8699-BJGD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Lisa Evans",
        "email": "lisa.evans5@swansea.gov.uk",
        "telephone": "+447966230649"
      }
    },
    {
      "id": "GB-PPON-PQCQ-5896-NPQD",
      "name": "Hooke Sound & Light Ltd t/a Total Sound Solutions",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKL18",
        "country": "GB",
        "locality": "Swansea,",
        "postalCode": "SA6 8RX",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 12. St. David's Industrial Estate, Swansea Enterprise Park,"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PQCQ-5896-NPQD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "hello@total-sound.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
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  "date": "2026-04-13T16:32:58+01:00",
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  "buyer": {
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  "tender": {
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        "id": "1",
        "title": "1.\tLot 1 — Wales Airshow (Distributed PA)",
        "value": {
          "amount": 60000,
          "currency": "GBP",
          "amountGross": 72000
        },
        "status": "active",
        "renewal": {
          "description": "Contract Period: 1st June 2026 – 31st May 2029 \nWith the option to extend for a further 24 months"
        },
        "hasRenewal": true,
        "description": "1.\tLot 1 — Wales Airshow (Distributed PA)       Please see Schedule 2 - Specification for Details",
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      {
        "id": "2",
        "title": "2.\tLot 2 — Swansea Bay 10k",
        "value": {
          "amount": 30000,
          "currency": "GBP",
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      },
      {
        "id": "3",
        "title": "3.\tLot 3 — Christmas Parade",
        "value": {
          "amount": 30000,
          "currency": "GBP",
          "amountGross": 36000
        },
        "status": "active",
        "renewal": {
          "description": "Contract Period: 1st June 2026 – 31st May 2029 \nWith the option to extend for a further 24 months"
        },
        "hasRenewal": true,
        "description": "3.\tLot 3 — Christmas Parade    Please see Schedule 2 - Specification for Details",
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      },
      {
        "id": "4",
        "title": "4.\tLot 4 – Swansea Fireworks Display",
        "value": {
          "amount": 30000,
          "currency": "GBP",
          "amountGross": 36000
        },
        "status": "active",
        "renewal": {
          "description": "Contract Period: 1st June 2026 – 31st May 2029 \nWith the option to extend for a further 24 months"
        },
        "hasRenewal": true,
        "description": "4.\tLot 4 – Swansea Fireworks Display    Please see Schedule 2 - Specification for Details",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality: 40%, broken down as—\nMethod Statement Q1 - Meeting the Specification\t20%\nMethod Statement Q2 - Health & Safety\t10%\nMethod Statement Q3 - Sustainability\t10%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "description": "Price: 60%, broken down as—\nCost\t60%"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00",
          "maxExtentDate": "2031-05-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot.    All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer."
            }
          ]
        }
      },
      {
        "id": "5",
        "title": "5.\tLot 5 — Additional Equipment / Ad-hoc PA Provision",
        "value": {
          "amount": 30000,
          "currency": "GBP",
          "amountGross": 36000
        },
        "status": "active",
        "renewal": {
          "description": "Contract Period: 1st June 2026 – 31st May 2029 \nWith the option to extend for a further 24 months"
        },
        "hasRenewal": true,
        "description": "5.\tLot 5 — Additional Equipment / Ad-hoc PA Provision   Please see Schedule 2 - Specification for Details",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
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                  "number": 40,
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                }
              ],
              "description": "Quality: 40%, broken down as—\nMethod Statement Q1 - Meeting the Specification\t20%\nMethod Statement Q2 - Health & Safety\t10%\nMethod Statement Q3 - Sustainability\t10%"
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
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              ],
              "description": "Price: 60%, broken down as—\nCost\t60%"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00",
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        },
        "selectionCriteria": {
          "criteria": [
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              "type": "economic",
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            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL18",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48952000",
            "scheme": "CPV",
            "description": "Public address systems"
          },
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          },
          {
            "id": "79953000",
            "scheme": "CPV",
            "description": "Festival organisation services"
          },
          {
            "id": "79954000",
            "scheme": "CPV",
            "description": "Party organisation services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKL18",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48952000",
            "scheme": "CPV",
            "description": "Public address systems"
          },
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          },
          {
            "id": "79953000",
            "scheme": "CPV",
            "description": "Festival organisation services"
          },
          {
            "id": "79954000",
            "scheme": "CPV",
            "description": "Party organisation services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKL18",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48952000",
            "scheme": "CPV",
            "description": "Public address systems"
          },
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          },
          {
            "id": "79953000",
            "scheme": "CPV",
            "description": "Festival organisation services"
          },
          {
            "id": "79954000",
            "scheme": "CPV",
            "description": "Party organisation services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKL18",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48952000",
            "scheme": "CPV",
            "description": "Public address systems"
          },
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          },
          {
            "id": "79953000",
            "scheme": "CPV",
            "description": "Festival organisation services"
          },
          {
            "id": "79954000",
            "scheme": "CPV",
            "description": "Party organisation services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryAddresses": [
          {
            "region": "UKL18",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48952000",
            "scheme": "CPV",
            "description": "Public address systems"
          },
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          },
          {
            "id": "79953000",
            "scheme": "CPV",
            "description": "Festival organisation services"
          },
          {
            "id": "79954000",
            "scheme": "CPV",
            "description": "Party organisation services"
          }
        ]
      }
    ],
    "title": "Contract for Special Events PA and Equipment Hire ",
    "value": {
      "amount": 180000,
      "currency": "GBP",
      "amountGross": 216000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "033426-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/033426-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-13T16:32:58+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-05-27T23:59:59+01:00"
    },
    "description": "Swansea Council’s Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services.  We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards.  The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed.\nLots Overview\nThis Requirement is divided into five lots. Suppliers may tender for one or more lots:\n1.\tLot 1 — Wales Airshow (Distributed PA)\n2.\tLot 2 — Swansea Bay 10k\n3.\tLot 3 — Christmas Parade\n4.\tLot 4 – Swansea Fireworks Display\n5.\tLot 5 — Additional Equipment / Ad-hoc PA Provision\nSmaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding.  A site visit can be arranged prior to tender submission if required.",
    "tenderPeriod": {
      "endDate": "2026-05-11T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-04T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "cy",
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "The E-Tendering portal: http://etenderwales.bravosolution.co.uk\nProject Ref:  62762  ITT Ref:   124215\nResponding to the invitation to tender:\n— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).\n— You can now use the “Messages” function to communicate with the buyer and seek any clarification.\n— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.\n— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).\nIf you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:\n— E-mail: help@bravosolution.co.uk\n— Phone: +44 8003684850",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PYYD-8699-BJGD",
      "name": "City & County of Swansea",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL18",
        "country": "GB",
        "locality": "Swansea",
        "postalCode": "SA1 3SN",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre"
      },
      "details": {
        "url": "http://www.swansea.gov.uk/dobusiness",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PYYD-8699-BJGD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Lisa Evans",
        "email": "lisa.evans5@swansea.gov.uk",
        "telephone": "+447966230649"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "Not Required"
  },
  "initiationType": "tender"
}