CBMDC 466 - Northgate Cloud Hosting Solution

{
  "id": "015308-2021",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "3",
        "value": 1490000,
        "measure": "lowestValidBidValue",
        "currency": "GBP",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 2000000,
        "measure": "highestValidBidValue",
        "currency": "GBP",
        "relatedLot": "1"
      },
      {
        "id": "1",
        "value": 1490000,
        "measure": "lowestValidBidValue",
        "currency": "GBP"
      },
      {
        "id": "2",
        "value": 2000000,
        "measure": "highestValidBidValue",
        "currency": "GBP"
      }
    ]
  },
  "date": "2021-07-05T09:39:30+01:00",
  "ocid": "ocds-h6vhtk-02c33f",
  "buyer": {
    "id": "GB-FTS-41",
    "name": "Bradford Metropolitan District Council"
  },
  "awards": [
    {
      "id": "015308-2021-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-21413",
          "name": "NEC Software Solutions UK Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN551809",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "This VEAT notification is to notify the market that the Council is intending to contract with NEC Software Solutions UK Ltd (previously Northgate Public Services UK Ltd) for a 5 year term for its Revenues and Benefits system. The contract is not to procure a new system, but to contract with NEC Software Solutions to continue to provide the existing solution, and to move this to a cloud hosted model. The existing system was purchased in 2005 and is currently operating on Council on-premise infrastructure.\nThe Council is using Regulation 32 of the Public Contracts Regulations 2015, the negotiated procedure without prior publication to award this contract."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKE"
          }
        ]
      }
    ],
    "title": "CBMDC 466 - Northgate Cloud Hosting Solution",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This VEAT notification is to notify the market that the Council is intending to contract with NEC Software Solutions UK Ltd (previously Northgate Public Services UK Ltd) for a 5 year term for its Revenues and Benefits system. The contract is not to procure a new system, but to contract with NEC Software Solutions to continue to provide the existing solution, and to move this to a cloud hosted model. The existing system was purchased in 2005 and is currently operating on Council on-premise infrastructure.\nThe Council is using Regulation 32 of the Public Contracts Regulations 2015, the negotiated procedure without prior publication to award this contract.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "The Council is using Regulation 32 of the Public Contracts Regulations 2015, the negotiated procedure without prior publication to award this contract.\nThe protection of exclusive rights, including intellectual property rights Regulation 32(2)(b)(iii).\nNEC Software Solutions UK Ltd (previously Northgate Public Services UK Ltd) own the IPR rights to the software in the existing solution, and do not allow other 3rd parties to access source code and therefore another provider would be unable to provide a support and maintenance service for the existing solution. To move the existing solution to another provider would not be possible, and would necessitate an overhaul of all of the integrated systems and a new solution to be designed which would make it cost-prohibitive.\nCompetition is absent for technical reasons (Regulation 32(2)(b)(ii)).\nThere is a complex integration in place between the existing Council Northgate system and external organisations such as Department for Work and Pensions (DWP) and govtech as well as integration with internal systems across the Council.\nThe new contract will include a migration of applications, reports and schedules from an un-supported environment to the current supported version and current universes. It will also include a regular unlimited refresh/clone of the system to enable the Council to carry out extensive testing.\nThe Council requires specialist skills for support during year end processes including rollbacks and out of hours support. Batch processes need to run efficiently so there is no impact on the BAU activities during core working hours. This contract will ensure the infrastructure is designed and tuned to improve system performance.\nMoving the existing system to a hosted solution is specialist support that logistically can only be provided in the most cost-effective, expedient and complete way by NEC Software Solutions as the existing provider. They have implemented the system and made bespoke developments to the system since 2005 and therefore have the requisite technical expertise in this system.\nIn terms of ongoing hosting once migrated, the provision of the hosting service by the owner of the solution will allow for direct accountability to the Council and the most economically advantageous solution which enables the Council to have access to the most up to date product functionality direct from the source.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_PROTECT_RIGHTS",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-41",
      "name": "Bradford Metropolitan District Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE",
        "locality": "Bradford",
        "postalCode": "BD1 1HX",
        "countryName": "United Kingdom",
        "streetAddress": "Britannia House, Hall Ings"
      },
      "details": {
        "url": "http://www.bradford.gov.uk/bmdc",
        "buyerProfile": "http://www.bradford.gov.uk/bmdc",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "scheme": "COFOG",
            "description": "IT Services"
          }
        ]
      },
      "identifier": {
        "legalName": "Bradford Metropolitan District Council"
      },
      "contactPoint": {
        "name": "Mrs Catherine Mullins",
        "email": "catherine.mullins@bradford.gov.uk"
      }
    },
    {
      "id": "GB-FTS-21413",
      "name": "NEC Software Solutions UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKE",
        "locality": "Hemel Hempstead",
        "postalCode": "HP2 7DX",
        "countryName": "United Kingdom",
        "streetAddress": "575-599 Maxted Road"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "NEC Software Solutions UK Ltd"
      }
    },
    {
      "id": "GB-FTS-42",
      "name": "City of Bradford MDC",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Bradford",
        "postalCode": "BD1 1HY",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "City of Bradford MDC"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "015308-2021-1",
      "status": "active",
      "awardID": "015308-2021-1",
      "dateSigned": "2021-07-05T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}