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AwardedFind a Tender · award

Travel Management Services

Buyer: University Of Edinburgh →

BuyerUniversity Of Edinburgh
StatusAwarded
DeadlineNot published
ValueValue not published
Published18 Mar 2026

What is being bought

The University of Edinburgh is awarding a comprehensive Travel Management Services contract to cover all Business and Student Group Travel. Many of our students and staff travel as part of their studies, research, or to develop important connections across the UK and internationally. We are committed to supporting our community to do so as safely and efficiently as possible. At the same time, we remain steadfast in achieving our ambitious sustainability goals, which include reducing carbon emissions related to travel. As transport costs increase worldwide, this service will support our work to safeguard our community, reduce University expenditure, and provide high-quality data for carbon and travel reporting. The University has included buffers within the value to account solely for potential increases in travel volumes or rising costs to mitigate future contract modifications. The anticipated contract value is not a commitment or a guaranteed level of spend. Potential fluctuations in travel demand, internal policy changes and external factors may result in lower spending.

Delivery location

UKM75 · UKM75

Categories

Travel management services 63516000Travel management services 63516000

Lot details

Student Group Travel Services

The contract period is 3 years, with the option to extend for an additional 4 x 1 year. The core requirement of this project is to develop an integrated travel management platform that handles a variety of travel-related services. - Online and offline booking capabilities. - Rail travel (including cross-channel rail services). - Air travel (domestic, European, and international). - Accommodation bookings (domestic, European, and international). - Dedicated Account Management, Online and Offline teams who will serve as the direct contacts. The need for a robust travel management system is driven by the complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and driving financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold: 1. Delivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting. 2. Supporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being. 3. Providing value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure. Lot Description Lot 2 – Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel.

Statuscancelled

Award criteria
Technical — 80
price — 20

Business Travel Services

The contract period is 3 years, with the option to extend for an additional 4 x 1 year. The core requirement of this project is to develop an integrated travel management platform that handles a variety of travel-related services. - Online and offline booking capabilities. - Rail travel (including cross-channel rail services). - Air travel (domestic, European, and international). - Accommodation bookings (domestic, European, and international). - Dedicated Account Management, Online and Offline teams who will serve as the direct contacts. The need for a robust travel management system is driven by the complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and driving financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold: 1. Delivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting. 2. Supporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being. 3. Providing value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure. Lot Description Lot 1 – Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.

Statuscancelled

Award criteria
Technical — 80
price — 20

What is included

ItemCategoryQuantity
2Travel management servicesNot published
1Travel management servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 63. The category anchor is Travel management services (63516000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 631,3433 median · 14.4 average (470 of 1,343 with a bid count)3.1 average (545 of 1,343 with named award suppliers)Not published
Same buyer26 median · 6 average (1 of 2 with a bid count)3 average (1 of 2 with named award suppliers)Not published
Delivery region: UKM75164 median · 6.1 average (11 of 16 with a bid count)2.2 average (11 of 16 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Business Travel Services

Statusactive
SupplierKey Travel

Student Group Travel Services

Statusactive
SupplierKey Travel

Contracts

Business Travel Services

Statusactive
Value£89,765,643

Student Group Travel Services

Statusactive
Value£8,999,787

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04ea39
Latest release ID024607-2026
Latest release timestampWed Mar 18 2026 13:30:54 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source2
Tender items in source2
Tender documents in source0
Awards in latest release2
Contracts in latest release2
Parties in latest release3

Notice history

DateEventReference
18 Mar 2026award, contract024607-2026
13 May 2025tender020954-2025
6 Mar 2025planning008249-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
18 Mar 2026 · 024607-2026 · award, contract
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            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University Of Edinburgh"
      },
      "contactPoint": {
        "email": "mritchi7@ed.ac.uk",
        "telephone": "+44 1316502759"
      }
    },
    {
      "id": "GB-FTS-177680",
      "name": "Key Travel",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Manchester",
        "postalCode": "M1 6EJ",
        "countryName": "United Kingdom",
        "streetAddress": "9th Floor, St. James Buildings"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Key Travel"
      }
    },
    {
      "id": "GB-FTS-404",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "024607-2026-1",
      "title": "Business Travel Services",
      "value": {
        "amount": 89765643.21,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "024607-2026-1",
      "dateSigned": "2026-02-23T00:00:00Z"
    },
    {
      "id": "024607-2026-2",
      "title": "Student Group Travel Services",
      "value": {
        "amount": 8999787.37,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "024607-2026-2",
      "dateSigned": "2026-02-23T00:00:00Z"
    }
  ],
  "description": "Initial contract length 3 years, with the option to extend for an additional 4 years ( 4 x 12 month extensions)\n(SC Ref:811608)",
  "initiationType": "tender"
}
13 May 2025 · 020954-2025 · tender
{
  "id": "020954-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-05-13T16:04:47+01:00",
  "ocid": "ocds-h6vhtk-04ea39",
  "buyer": {
    "id": "GB-FTS-2023",
    "name": "University Of Edinburgh"
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792608"
    }
  ],
  "tender": {
    "id": "EC1038",
    "lots": [
      {
        "id": "2",
        "title": "Student Group Travel Services",
        "status": "active",
        "renewal": {
          "description": "Total contract length: 3 years / 36 months\nContract start date: 1st February 2026\nContract end date: 31st January 2029\nAny extensions: 4 x 12-month optional extensions"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The proposed contract period will be 3 years, with the option to extend for an additional 4 x 1 year.\nThe core requirement of this project is to develop an integrated travel management platform that can handle a variety of travel-related services. The contract must have:\n-\tOnline and offline booking capabilities.\n-\tRail travel (including cross-channel rail services).\n-\tAir travel (domestic, European, and international).\n-\tAccommodation bookings (domestic, European, and international).\n- \tDedicated Account Management, Online and Offline teams who will serve as the direct contacts.\nThe need for a robust travel management system is driven by the increasing volume and complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and drive financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold:\n1.\tDelivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting.\n2.\tSupporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being.\n3.\tProviding value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure.\nThis contract will be divided into 2 separate lots;\nLot 1 – Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.\nLot 2 – Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel.",
        "awardCriteria": {
          "criteria": [
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      {
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        "status": "active",
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        },
        "hasOptions": false,
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    "title": "Travel Management Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic1",
        "documentType": "economicSelectionCriteria"
      },
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        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-06-27T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
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      "startDate": "2025-06-27T12:00:00+01:00"
    },
    "description": "The University of Edinburgh aims to establish a comprehensive Travel Management Services contract to accommodate the increasing travel spend observed year-on-year. Please read the more detailed description below.",
    "tenderPeriod": {
      "endDate": "2025-06-27T12:00:00+01:00"
    },
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      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
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    "classification": {
      "id": "63516000",
      "scheme": "CPV",
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    },
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      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
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    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
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      "roles": [
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      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH1 1HT",
        "countryName": "United Kingdom",
        "streetAddress": "Charles Stewart House, 9-16 Chambers Street"
      },
      "details": {
        "url": "http://www.ed.ac.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
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            "scheme": "COFOG",
            "description": "Education"
          }
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      },
      "identifier": {
        "legalName": "University Of Edinburgh"
      },
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        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "email": "mritchi7@ed.ac.uk",
        "telephone": "+44 1316502759"
      }
    },
    {
      "id": "GB-FTS-404",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28507. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nThe Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\nn/a\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nInformation and details can be found within the tender documents on PCS-T\n(SC Ref:798612)",
  "initiationType": "tender"
}
6 Mar 2025 · 008249-2025 · planning
{
  "id": "008249-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-03-06T16:15:35Z",
  "ocid": "ocds-h6vhtk-04ea39",
  "buyer": {
    "id": "GB-FTS-2023",
    "name": "University Of Edinburgh"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792608"
    }
  ],
  "tender": {
    "id": "EC1038",
    "lots": [
      {
        "id": "1",
        "title": "Business Travel Services",
        "status": "planned",
        "description": "This PIN is to inform the market of a future strategic contract with The University of Edinburgh. The proposed contract period will be 3 years, with the option to extend for an additional 2 x 1 year.\nThe core requirement of this project is to develop an integrated travel management platform that can handle a variety of travel-related services. The contract must have:\n-\tOnline and offline booking capabilities.\n-\tRail travel (including cross-channel rail services).\n-\tAir travel (domestic, European, and international).\n-\tAccommodation bookings (domestic, European, and international).\n- \tDedicated Account Management, Online and Offline teams who will serve as the direct contacts.\nThe need for a robust travel management system is driven by the increasing volume and complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and drive financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold:\n1.\tDelivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting.\n2.\tSupporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being.\n3.\tProviding value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure.\nThis contract will be divided into 2 separate lots;\nLot 1 – Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.\nLot 2 – Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel."
      },
      {
        "id": "2",
        "title": "Student Group Travel Services",
        "status": "planned",
        "description": "This PIN is to inform the market of a future strategic contract with The University of Edinburgh. The proposed contract period will be 3 years, with the option to extend for an additional 2 x 1 year.\nThe core requirement of this project is to develop an integrated travel management platform that can handle a variety of travel-related services. The contract must have:\n-\tOnline and offline booking capabilities.\n-\tRail travel (including cross-channel rail services).\n-\tAir travel (domestic, European, and international).\n-\tAccommodation bookings (domestic, European, and international).\n- \tDedicated Account Management, Online and Offline teams who will serve as the direct contacts.\nThe need for a robust travel management system is driven by the increasing volume and complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and drive financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold:\n1.\tDelivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting.\n2.\tSupporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being.\n3.\tProviding value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure.\nThis contract will be divided into 2 separate lots;\nLot 1 – Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.\nLot 2 – Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel."
      }
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    "items": [
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        "additionalClassifications": [
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            "id": "63516000",
            "scheme": "CPV",
            "description": "Travel management services"
          }
        ]
      }
    ],
    "title": "Travel Management Services",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The University of Edinburgh aims to establish a comprehensive Travel Management Services contract to accommodate the increasing travel spend observed year-on-year. Please read the more detailed description below.",
    "communication": {
      "futureNoticeDate": "2025-03-31T00:00:00+01:00"
    },
    "classification": {
      "id": "63516000",
      "scheme": "CPV",
      "description": "Travel management services"
    },
    "mainProcurementCategory": "services"
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  "parties": [
    {
      "id": "GB-FTS-2023",
      "name": "University Of Edinburgh",
      "roles": [
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        "locality": "Edinburgh",
        "postalCode": "EH1 1HT",
        "countryName": "United Kingdom",
        "streetAddress": "Charles Stewart House, 9-16 Chambers Street"
      },
      "details": {
        "url": "http://www.ed.ac.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
        "classifications": [
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          },
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        "legalName": "University Of Edinburgh"
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        "email": "mritchi7@ed.ac.uk",
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  "language": "en",
  "description": "(SC Ref:792608)",
  "initiationType": "tender"
}