← Back to search results

ClosedFind a Tender · tender

Business Re-Engineering Programme Provider

Buyer: West Yorkshire Combined Authority →

Participate on uk.eu-supply.com ↗External submission platform

BuyerWest Yorkshire Combined Authority
StatusClosed
Deadline23 Aug 2021
Value£500,000
Published30 Jul 2021

What is being bought

In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative & functional processes at a high level to identify requirements for the new ERP solution. Unfortunately the option to pursue an ERP solution became unaffordable in the financial climate & it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost. While WYP has embraced technology from an operational perspective, there is little or no self-service capability utilised in administrative & support functions, there remains a significant amount of resource expended on “back office” administration and processes. As a result of this WYP are seeking external support to review the current position & make recommendations for re-engineering the processes as well as use & administration of the systems themselves.

Delivery location

UKE

Categories

IT services: consulting, software development, Internet and support 72000000IT services: consulting, software development, Internet and support 72000000

Lot details

Lot 1

In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative and functional processes at a high level to identify requirements for the new ERP solution. Unfortunately the option to pursue an ERP solution became unaffordable in the financial climate and so it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost. While the Force has embraced technology from an operational perspective there is little or no self-service capability utilised in administrative and support functions, Digital Policing excepted, and there remains a significant amount of resource expended on “back office” administration and processes. As a result of this the force are seeking external support to review the current position and make recommendations for re-engineering the processes as well as use and administration of the systems themselves. The procurement will be conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 (“the Regulations”).

Statusactive
Value£500,000

What is included

ItemCategoryQuantity
1IT services: consulting, software development, Internet and supportNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is IT services: consulting, software development, Internet and support (72000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 7210,5392 median · 15.4 average (4,162 of 10,539 with a bid count)2 average (5,054 of 10,539 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKE4421 median · 11.9 average (200 of 442 with a bid count)2.4 average (229 of 442 with named award suppliers)Not published
Similar published value (0.5×–2×)7184 median · 5.6 average (8 of 718 with a bid count)1 average (8 of 718 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNo
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriasuitability
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

  • economicSelectionCriteria
  • technicalSelectionCriteria

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-02cee1
Latest release ID018291-2021
Latest release timestampFri Jul 30 2021 14:38:31 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusactive
Procurement methodselective
Procurement method detailsRestricted procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: end2021-08-23T12:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailshttps://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT
Submission languagesen
Electronic catalogue policyNot published
Total tender value£500,000
Tender lots in source1
Tender items in source1
Tender documents in source2
Awards in latest release0
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
30 Jul 2021tender018291-2021

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "018291-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-07-30T15:38:31+01:00",
  "ocid": "ocds-h6vhtk-02cee1",
  "buyer": {
    "id": "GB-FTS-24263",
    "name": "West Yorkshire Combined Authority"
  },
  "tender": {
    "id": "2407-2021",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 500000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative and functional processes at a high level to identify requirements for the new ERP solution.\nUnfortunately the option to pursue an ERP solution became unaffordable in the financial climate and so it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost.\nWhile the Force has embraced technology from an operational perspective there is little or no self-service capability utilised in administrative and support functions, Digital Policing excepted, and there remains a significant amount of resource expended on “back office” administration and processes.\nAs a result of this the force are seeking external support to review the current position and make recommendations for re-engineering the processes as well as use and administration of the systems themselves.\nThe procurement will be conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 (“the Regulations”).",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "West Yorkshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKE"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "Business Re-Engineering Programme Provider",
    "value": {
      "amount": 500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative & functional processes at a high level to identify requirements for the new ERP solution.  Unfortunately the option to pursue an ERP solution became unaffordable in the financial climate & it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost.  While WYP has embraced technology from an operational perspective, there is little or no self-service capability utilised in administrative & support functions, there remains a significant amount of resource expended on “back office” administration and processes.\nAs a result of this WYP are seeking external support to review the current position & make recommendations for re-engineering the processes as well as use & administration of the systems themselves.",
    "tenderPeriod": {
      "endDate": "2021-08-23T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "Description of conditions is in the tender documents"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2021-12-22T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Description of conditions is in the tender documents"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-24263",
      "name": "West Yorkshire Combined Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE",
        "locality": "Leeds, West Yorkshire, ",
        "postalCode": "LS1 2DE",
        "countryName": "United Kingdom",
        "streetAddress": "Wellington House, 40-50 Wellington St."
      },
      "details": {
        "url": "https://bluelight.eu-supply.com/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "id": "n/a",
        "legalName": "West Yorkshire Combined Authority"
      },
      "contactPoint": {
        "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT",
        "name": "David Holbrook",
        "email": "david.holbrook@southyorks.pnn.police.uk"
      }
    },
    {
      "id": "GB-FTS-4268",
      "name": "The High Court of England and Wales",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "EC4A 1NL",
        "countryName": "United Kingdom",
        "streetAddress": "7 Rools Buildings, Fetter Lane"
      },
      "details": {
        "url": "http://www.judiciary.gov.uk"
      },
      "identifier": {
        "legalName": "The High Court of England and Wales"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (1 releases)
30 Jul 2021 · 018291-2021 · tender
{
  "id": "018291-2021",
  "tag": [
    "tender"
  ],
  "date": "2021-07-30T15:38:31+01:00",
  "ocid": "ocds-h6vhtk-02cee1",
  "buyer": {
    "id": "GB-FTS-24263",
    "name": "West Yorkshire Combined Authority"
  },
  "tender": {
    "id": "2407-2021",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 500000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative and functional processes at a high level to identify requirements for the new ERP solution.\nUnfortunately the option to pursue an ERP solution became unaffordable in the financial climate and so it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost.\nWhile the Force has embraced technology from an operational perspective there is little or no self-service capability utilised in administrative and support functions, Digital Policing excepted, and there remains a significant amount of resource expended on “back office” administration and processes.\nAs a result of this the force are seeking external support to review the current position and make recommendations for re-engineering the processes as well as use and administration of the systems themselves.\nThe procurement will be conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 (“the Regulations”).",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "West Yorkshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKE"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "Business Re-Engineering Programme Provider",
    "value": {
      "amount": 500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "In 2018 West Yorkshire Police (WYP) embarked on the procurement of an ERP solution to replace several of the existing technology solutions. As part of the procurement some work was undertaken to examine the existing administrative & functional processes at a high level to identify requirements for the new ERP solution.  Unfortunately the option to pursue an ERP solution became unaffordable in the financial climate & it was decided to persevere with the existing solutions, albeit upgraded to more modern versions at lower cost.  While WYP has embraced technology from an operational perspective, there is little or no self-service capability utilised in administrative & support functions, there remains a significant amount of resource expended on “back office” administration and processes.\nAs a result of this WYP are seeking external support to review the current position & make recommendations for re-engineering the processes as well as use & administration of the systems themselves.",
    "tenderPeriod": {
      "endDate": "2021-08-23T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "Description of conditions is in the tender documents"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2021-12-22T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Description of conditions is in the tender documents"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-24263",
      "name": "West Yorkshire Combined Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE",
        "locality": "Leeds, West Yorkshire, ",
        "postalCode": "LS1 2DE",
        "countryName": "United Kingdom",
        "streetAddress": "Wellington House, 40-50 Wellington St."
      },
      "details": {
        "url": "https://bluelight.eu-supply.com/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "id": "n/a",
        "legalName": "West Yorkshire Combined Authority"
      },
      "contactPoint": {
        "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38599&B=BLUELIGHT",
        "name": "David Holbrook",
        "email": "david.holbrook@southyorks.pnn.police.uk"
      }
    },
    {
      "id": "GB-FTS-4268",
      "name": "The High Court of England and Wales",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "EC4A 1NL",
        "countryName": "United Kingdom",
        "streetAddress": "7 Rools Buildings, Fetter Lane"
      },
      "details": {
        "url": "http://www.judiciary.gov.uk"
      },
      "identifier": {
        "legalName": "The High Court of England and Wales"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}