Official UK procurement notice
Bulk Fuel Supplies for Transport UK East Midlands Limited
Authority: ABELLIO EAST MIDLANDS LIMITED·On behalf of: FPA Consulting Limited
What is being bought3 lots · detail below
Published requirement descriptionTransport UK East Midlands Limited (EMR) is running this procurement for the provision of Bulk Fuel Supplies to three depot locations referred to below and in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure.
a) Etches Park Depot, Derby;
b) Eastcroft Depot, Nottingham;
c) Cricklewood Depot, Cricklewood.
The combined estimated annual volume of product is 47,706,000 litres - Gas Oil to BS EN590 Gas Oil A2 (Red Diesel).
EMR proposes to enter into one or more contract(s) with the successful Tenderer(s) for an initial period of 48 months and an extension option for a further period of 12 months, for a maximum potential period of 24 months i.e. 2 x 12 month extension periods.
This procurement process is being advertised and run by EMR on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of the East Midlands area.
That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT Operator Limited and will be ultimately owned by the Secretary of State for Transport (the "Successor Operator").
The date for transfer of the current operations to the Successor Operator is not yet confirmed. Where the transfer is completed before Contract award under this Procurement process, the Successor Operator may elect (but will not be obliged) to carry on with this Procurement process in place of EMR, by taking on the role of contracting entity from the date of completion of the transfer (with all other Procurement documents to be interpreted accordingly).
Where the transfer is not yet completed by the time of Contract award, contractual rights may be included in the contractual arrangements to enable transfer to the Successor Operator. Tenderers should note that this procurement process (if ongoing), or any awarded Contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be affected outside of, or separate from, such a scheme.
Where a Successor Operator is appointed during this Procurement process, and the Procurement is transferred to the Successor Operator, the Successor Operator reserves the right to administer this Procurement in a different way, for example by using different or revised submission arrangements, including extending any timescales.
For the avoidance of doubt, EMR is the procuring authority in respect of this Procurement until a transfer to the Successor Operator is completed.
EMR or any Successor Operator will not be liable for any bid costs, expenditure, work or effort incurred by a Tenderer in proceeding with or participating in this Procurement, including if the Procurement process is terminated or amended by EMR or any Successor Operator.
FPA Consulting Limited (hereinafter referenced as FPA) has been employed by EMR to act as procurement consultant and advisor to EMR for this procurement. In the event of a contract award, the successful Bidder will enter into direct contract with EMR and not FPA.
- How the procedure runs: This Competitive Flexible procurement procedure consists of the following Stages: - Participation (Procurement Specific Questionnaire) - Commercial Invitation to Negotiate (Invitation to Negotiate) Each of the above stages are split into specific stages, outlined below. Further details of the procurement process can be found within the tender documentation. Candidates who respond to the Tender Notice will be issued with a Procurement Specific Questionnaire (PSQ) as part of the Participation stage. The PSQ is divided into sections which have Pass/Fail criteria, details of which are included within the PSQ documentation. The Candidate's PSQ submission will be evaluated in accordance the criteria set out in the PSQ documentation. If the Candidate's PSQ submission meets the stated minimum criteria set out in the PSQ documentation, then Transport UK East Midlands proposes to invite the Candidate to progress to the Invitation to Negotiate (ITN) stage of this procurement. If the Candidate's PSQ submission does not meet the stated minimum criteria set out in the PSQ documentation, then the Candidate will not be taken forward to the ITN stage of the process. The ITN stage of the procurement process has three main phases which are described fully in the ITN documentation: • The Initial Submission and Negotiation Phase. • The Best and Final Offer Phase. • The Governance, Award and Mobilisation Phase. A comprehensive evaluation process will be followed to determine the Most Advantageous Tender (MAT) submission from this ITN process, evaluating submissions against categories and weightings included within the ITN documentation. Following evaluation of all Tenderer's submissions, the negotiation stage will commence, which aims to refine the terms and conditions, ensure that the Technical responses align with the ITN requirements and provide an opportunity to enhance commercial propositions ensuring the contract meets both parties' expectations. All Tenderers who were involved in the Negotiation process will be invited to submit a Best and Final Offer (BAFO) for the Pricing element only, incorporating any negotiated changes. Following the ranking of BAFO responses, Transport UK East Midlands will select the Preferred Bidder based on the highest combined evaluation score. Transport UK East Midlands reserves the right to award each Lot based on the result of the initial ITNs. To register your interest in this notice and receive the Invitation to Participate documents, you should submit an expression of interest to the contact organisation via the details shown within this notice and request a copy of the Procurement Specific Questionnaire Documentation. Subject to Section 31 of the Procurement Act 2023, Transport UK East Midlands reserves the right to amend, supplement, waive, withdraw or terminate any or all this ITN at any time without notice being given to Tenderers, or to re-invite submissions on the same or any alternative basis. All compliant submissions at the ITN stage will be fully evaluated and a contract awarded to the Most Advantageous Bidder, in line with the evaluation criteria detailed.
CPV: Gas oils
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£274,786,560 together) · same evaluation weights on every lotLot #1Supply and Delivery of Bulk Fuel to Etches Park Depot, Derby, DE24 8BSRenewalPublished value£174,919,680
Supply and Delivery of Bulk Fuel to Etches Park Depot, Derby, DE24 8BS.
Product Specification: Gas Oil to BS EN590 Gas Oil A2 (Red Diesel)
Estimated annual volume of product - 30,368,000 litres.
Lot #2Supply and Delivery of Bulk Fuel to Eastcroft Depot, Nottingham, NG2 3AH.RenewalPublished value£65,306,880
Supply and Delivery of Bulk Fuel to Eastcroft Depot, Nottingham, NG2 3AH.
Product Specification: Gas Oil to BS EN590 Gas Oil A2 (Red Diesel)
Estimated annual volume of product - 11,338,000 litres.
Lot #3Supply and Delivery of Bulk Fuel to Cricklewood Depot, London, NW2 1BX.RenewalPublished value£34,560,000
Supply and Delivery of Bulk Fuel to Cricklewood Depot, London, NW2 1BX.
Product Specification: Gas Oil to BS EN590 Gas Oil A2 (Red Diesel)
Estimated annual volume of product - 6,000,000 litres.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Logistics of Supply: 25%
- Account Management and Customer Support Services: 15%
- Price - Supplier Margin: 50%
- Social Value: 10%
Published award criteria (4)
- Price - Supplier Margin: Please refer to the ITN documentation for Price Assessment and Evaluation criteria.
- Logistics of Supply: Please refer to the ITN documentation for Technical Assessment and Evaluation criteria.
- Account Management and Customer Support Services: Please refer to the ITN documentation for Technical Assessment and Evaluation criteria.
- Social Value: Please refer to the ITN documentation for Social Value Assessment and Evaluation criteria.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Jun 2026, 14:55 BST
- Last source update
- 26 Jun 2026, 14:55 BST
- Award evaluation window
- Submission end – 28 Sept 2026
- FTS notice number
2026/S 000-060433- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06be6aFind a Tender
- How it runs
This Competitive Flexible procurement procedure consists of the following Stages:
- Participation (Procurement Specific Questionnaire)
- Commercial Invitation to Negotiate (Invitation to Negotiate)
Each of the above stages are split into specific stages, outlined below. Further details of the procurement process can be found within the tender documentation.
Candidates who respond to the Tender Notice will be issued with a Procurement Specific Questionnaire (PSQ) as part of the Participation stage.
The PSQ is divided into sections which have Pass/Fail criteria, details of which are included within the PSQ documentation.
The Candidate's PSQ submission will be evaluated in accordance the criteria set out in the PSQ documentation.
If the Candidate's PSQ submission meets the stated minimum criteria set out in the PSQ documentation, then Transport UK East Midlands proposes to invite the Candidate to progress to the Invitation to Negotiate (ITN) stage of this procurement.
If the Candidate's PSQ submission does not meet the stated minimum criteria set out in the PSQ documentation, then the Candidate will not be taken forward to the ITN stage of the process.
The ITN stage of the procurement process has three main phases which are described fully in the ITN documentation:
- The Initial Submission and Negotiation Phase.
- The Best and Final Offer Phase.
- The Governance, Award and Mobilisation Phase.
A comprehensive evaluation process will be followed to determine the Most Advantageous Tender (MAT) submission from this ITN process, evaluating submissions against categories and weightings included within the ITN documentation.
Following evaluation of all Tenderer's submissions, the negotiation stage will commence, which aims to refine the terms and conditions, ensure that the Technical responses align with the ITN requirements and provide an opportunity to enhance commercial propositions ensuring the contract meets both parties' expectations.
All Tenderers who were involved in the Negotiation process will be invited to submit a Best and Final Offer (BAFO) for the Pricing element only, incorporating any negotiated changes.
Following the ranking of BAFO responses, Transport UK East Midlands will select the Preferred Bidder based on the highest combined evaluation score.
Transport UK East Midlands reserves the right to award each Lot based on the result of the initial ITNs.
To register your interest in this notice and receive the Invitation to Participate documents, you should submit an expression of interest to the contact organisation via the details shown within this notice and request a copy of the Procurement Specific Questionnaire Documentation.
Subject to Section 31 of the Procurement Act 2023, Transport UK East Midlands reserves the right to amend, supplement, waive, withdraw or terminate any or all this ITN at any time without notice being given to Tenderers, or to re-invite submissions on the same or any alternative basis.
All compliant submissions at the ITN stage will be fully evaluated and a contract awarded to the Most Advantageous Bidder, in line with the evaluation criteria detailed.
How it was run
Official notice- Requests to participate (first stage)
- 27 Jul 2026, 12:00 BST
- Submission deadline
- 27 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Your PSQ submission including all required supporting documentation should be uploaded to a SharePoint Folder entitled "E12848 EMR Bulk Fuel Supply PSQ Response Upload".
In addition, a confirmatory e mail should be sent to [email protected] advising that the Candidate's submission has been uploaded in accordance with the requirement of the PSQ documentation.
Further details can be found within the PSQ documentation.
Timeline
26 Jun 2026 → 22 Oct 2026 · 4 dates- Tender notice published117 days ago26 Jun 2026, 14:55 BST
- Submission deadline86 days ago27 Jul 2026, 12:00 BST
- Award decision expected by22 days ago28 Sept 2026, 23:59 BST
- Today21 Oct 2026
- Contract startsin 1 day22 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published26 Jun 2026, 14:55 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- FPA Consulting LimitedProcess contact pointProcuring entityProcurement advice, administration and support in relation to the tender process.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender