Bulk Fuel Supplies for Transport UK East Midlands Limited

{
  "id": "060433-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-26T14:55:52+01:00",
  "ocid": "ocds-h6vhtk-06be6a",
  "buyer": {
    "id": "GB-COH-09860485",
    "name": "TRANSPORT UK EAST MIDLANDS LIMITED"
  },
  "tender": {
    "id": "ocds-h6vhtk-06be6a",
    "lots": [
      {
        "id": "1",
        "title": "Supply and Delivery of Bulk Fuel to Etches Park Depot, Derby, DE24 8BS",
        "value": {
          "currency": "GBP",
          "amountGross": 174919680
        },
        "status": "active",
        "renewal": {
          "description": "EMR proposes to enter into one or more contract(s) with the successful Tenderer(s) for an initial period of 48 months and an extension option for a further period of 12 months, for a maximum potential period of 24 months i.e. 2 x 12 month extension periods."
        },
        "hasRenewal": true,
        "description": "Supply and Delivery of Bulk Fuel to Etches Park Depot, Derby, DE24 8BS.\nProduct Specification: Gas Oil to BS EN590 Gas Oil A2 (Red Diesel)\nEstimated annual volume of product - 30,368,000 litres.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price - Supplier Margin",
              "type": "price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Price Assessment and Evaluation criteria."
            },
            {
              "name": "Logistics of Supply",
              "type": "quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Technical Assessment and Evaluation criteria."
            },
            {
              "name": "Account Management and Customer Support Services",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Technical Assessment and Evaluation criteria."
            },
            {
              "name": "Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Social Value Assessment and Evaluation criteria."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-10-21T23:59:59+01:00",
          "startDate": "2026-10-22T00:00:00+01:00",
          "maxExtentDate": "2032-10-21T23:59:59+01:00"
        }
      },
      {
        "id": "2",
        "title": "Supply and Delivery of Bulk Fuel to Eastcroft Depot, Nottingham, NG2 3AH.",
        "value": {
          "currency": "GBP",
          "amountGross": 65306880
        },
        "status": "active",
        "renewal": {
          "description": "EMR proposes to enter into one or more contract(s) with the successful Tenderer(s) for an initial period of 48 months and an extension option for a further period of 12 months, for a maximum potential period of 24 months i.e. 2 x 12 month extension periods."
        },
        "hasRenewal": true,
        "description": "Supply and Delivery of Bulk Fuel to Eastcroft Depot, Nottingham, NG2 3AH.\nProduct Specification: Gas Oil to BS EN590 Gas Oil A2 (Red Diesel)\nEstimated annual volume of product - 11,338,000 litres.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price - Supplier Margin",
              "type": "price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Price Assessment and Evaluation criteria."
            },
            {
              "name": "Logistics of Supply",
              "type": "quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Technical Assessment and Evaluation criteria."
            },
            {
              "name": "Account Management and Customer Support Services",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Technical Assessment and Evaluation criteria."
            },
            {
              "name": "Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Social Value Assessment and Evaluation criteria."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-10-21T23:59:59+01:00",
          "startDate": "2026-10-22T00:00:00+01:00",
          "maxExtentDate": "2032-10-21T23:59:59+01:00"
        }
      },
      {
        "id": "3",
        "title": "Supply and Delivery of Bulk Fuel to Cricklewood Depot, London, NW2 1BX.",
        "value": {
          "currency": "GBP",
          "amountGross": 34560000
        },
        "status": "active",
        "renewal": {
          "description": "EMR proposes to enter into one or more contract(s) with the successful Tenderer(s) for an initial period of 48 months and an extension option for a further period of 12 months, for a maximum potential period of 24 months i.e. 2 x 12 month extension periods."
        },
        "hasRenewal": true,
        "description": "Supply and Delivery of Bulk Fuel to Cricklewood Depot, London, NW2 1BX.\nProduct Specification: Gas Oil to BS EN590 Gas Oil A2 (Red Diesel)\nEstimated annual volume of product - 6,000,000 litres.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price - Supplier Margin",
              "type": "price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Price Assessment and Evaluation criteria."
            },
            {
              "name": "Logistics of Supply",
              "type": "quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Technical Assessment and Evaluation criteria."
            },
            {
              "name": "Account Management and Customer Support Services",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Technical Assessment and Evaluation criteria."
            },
            {
              "name": "Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please refer to the ITN documentation for Social Value Assessment and Evaluation criteria."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-10-21T23:59:59+01:00",
          "startDate": "2026-10-22T00:00:00+01:00",
          "maxExtentDate": "2032-10-21T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF11",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "09134000",
            "scheme": "CPV",
            "description": "Gas oils"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKF14",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "09134000",
            "scheme": "CPV",
            "description": "Gas oils"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKI7",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "09134000",
            "scheme": "CPV",
            "description": "Gas oils"
          }
        ]
      }
    ],
    "title": "Bulk Fuel Supplies for Transport UK East Midlands Limited",
    "value": {
      "currency": "GBP",
      "amountGross": 274786560
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "060433-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/060433-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-26T14:55:52+01:00"
      }
    ],
    "procedure": {
      "features": "This Competitive Flexible procurement procedure consists of the following Stages:\n- Participation (Procurement Specific Questionnaire)\n- Commercial Invitation to Negotiate (Invitation to Negotiate)\nEach of the above stages are split into specific stages, outlined below. Further details of the procurement process can be found within the tender documentation.\nCandidates who respond to the Tender Notice will be issued with a Procurement Specific Questionnaire (PSQ) as part of the Participation stage.\nThe PSQ is divided into sections which have Pass/Fail criteria,  details of which are included within the PSQ documentation.\nThe Candidate's PSQ submission will be evaluated in accordance the criteria set out in the PSQ documentation.\nIf the Candidate's PSQ submission meets the stated minimum criteria set out in the PSQ documentation, then Transport UK East Midlands proposes to invite the Candidate to progress to the Invitation to Negotiate (ITN) stage of this procurement.\nIf the Candidate's PSQ submission does not meet the stated minimum criteria set out in the PSQ documentation, then the Candidate will not be taken forward to the ITN stage of the process.\nThe ITN stage of the procurement process has three main phases which are described fully in the ITN documentation:\n• The Initial Submission and Negotiation Phase.\n• The Best and Final Offer Phase.\n• The Governance, Award and Mobilisation Phase.\nA comprehensive evaluation process will be followed to determine the Most Advantageous Tender (MAT) submission from this ITN process, evaluating submissions against categories and weightings included within the ITN documentation.\nFollowing evaluation of all Tenderer's submissions, the negotiation stage will commence, which aims to refine the terms and conditions, ensure that the Technical responses align with the ITN requirements and provide an opportunity to enhance commercial propositions ensuring the contract meets both parties' expectations.\nAll Tenderers who were involved in the Negotiation process will be invited to submit a Best and Final Offer (BAFO) for the Pricing element only, incorporating any negotiated changes.\nFollowing the ranking of BAFO responses, Transport UK East Midlands will select the Preferred Bidder based on the highest combined evaluation score. \nTransport UK East Midlands reserves the right to award each Lot based on the result of the initial ITNs.\nTo register your interest in this notice and receive the Invitation to Participate documents, you should submit an expression of interest to the contact organisation via the details shown within this notice and request a copy of the Procurement Specific Questionnaire Documentation.\nSubject to Section 31 of the Procurement Act 2023, Transport UK East Midlands reserves the right to amend, supplement, waive, withdraw or terminate any or all this ITN at any time without notice being given to Tenderers, or to re-invite submissions on the same or any alternative basis.\nAll compliant submissions at the ITN stage will be fully evaluated and a contract awarded to the Most Advantageous Bidder, in line with the evaluation criteria detailed."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-09-28T23:59:59+01:00"
    },
    "description": "Transport UK East Midlands Limited (EMR) is running this procurement for the provision of Bulk Fuel Supplies to three depot locations referred to below and in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure.\na)\tEtches Park Depot, Derby;\nb)\tEastcroft Depot, Nottingham;\nc)\tCricklewood Depot, Cricklewood.\nThe combined estimated annual volume of product is 47,706,000 litres -  Gas Oil to BS EN590 Gas Oil A2 (Red Diesel).\nEMR proposes to enter into one or more contract(s) with the successful Tenderer(s) for an initial period of 48 months and an extension option for a further period of 12 months, for a maximum potential period of 24 months i.e. 2 x 12 month extension periods.\nThis procurement process is being advertised and run by EMR on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of the East Midlands area. \nThat successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT Operator Limited and will be ultimately owned by the Secretary of State for Transport (the \"Successor Operator\").\nThe date for transfer of the current operations to the Successor Operator is not yet confirmed. Where the transfer is completed before Contract award under this Procurement process, the Successor Operator may elect (but will not be obliged) to carry on with this Procurement process in place of EMR, by taking on the role of contracting entity from the date of completion of the transfer (with all other Procurement documents to be interpreted accordingly). \nWhere the transfer is not yet completed by the time of Contract award, contractual rights may be included in the contractual arrangements to enable transfer to the Successor Operator. Tenderers should note that this procurement process (if ongoing), or any awarded Contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be affected outside of, or separate from, such a scheme.\nWhere a Successor Operator is appointed during this Procurement process, and the Procurement is transferred to the Successor Operator, the Successor Operator reserves the right to administer this Procurement in a different way, for example by using different or revised submission arrangements, including extending any timescales.\nFor the avoidance of doubt, EMR is the procuring authority in respect of this Procurement until a transfer to the Successor Operator is completed. \nEMR or any Successor Operator will not be liable for any bid costs, expenditure, work or effort incurred by a Tenderer in proceeding with or participating in this Procurement, including if the Procurement process is terminated or amended by EMR or any Successor Operator.\nFPA Consulting Limited (hereinafter referenced as FPA) has been employed by EMR to act as procurement consultant and advisor to EMR for this procurement. In the event of a contract award, the successful Bidder will enter into direct contract with EMR and not FPA.",
    "specialRegime": [
      "utilities"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Your PSQ submission including all required supporting documentation should be uploaded to a SharePoint Folder entitled \"E12848 EMR Bulk Fuel Supply PSQ Response Upload\".\nIn addition, a confirmatory e mail should be sent to Tenders@fpaconsulting.co.uk advising that the Candidate's submission has been uploaded in accordance with the requirement of the PSQ documentation.\nFurther details can be found within the PSQ documentation.\nhttps://www.eastmidlandsrailway.co.uk/",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-07-27T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-COH-09860485",
      "name": "TRANSPORT UK EAST MIDLANDS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC4A 3AG",
        "countryName": "United Kingdom",
        "streetAddress": "2nd Floor St Andrew's House"
      },
      "details": {
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "09860485",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@eastmidlandsrailway.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PYJP-8287-BJGL",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-3259687",
      "name": "FPA Consulting Limited",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKF11",
        "country": "GB",
        "locality": "Derby",
        "postalCode": "DE1 1UJ",
        "countryName": "United Kingdom",
        "streetAddress": "1 St. Andrews House"
      },
      "details": {
        "url": "http://www.fpaconsulting.co.uk"
      },
      "identifier": {
        "id": "3259687",
        "scheme": "GB-COH"
      },
      "roleDetails": "Procurement advice, administration and support in relation to the tender process.",
      "contactPoint": {
        "email": "tenders@fpaconsulting.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PTXY-3351-TVYL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}