Official UK procurement notice
Bill Printing · UK public procurement notice
Authority: NORTHUMBRIAN WATER LIMITED (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionNWL have awarded a contract for the provision of bill printing. The items that are to be provided include:
- Printing of our customer bills and letters, including:
- Laser printing of bills and letters.
- Mailsorting our bill and letter files, including adding a Mailmark barcode on the documents.
- Enclosing ready for collection by downstream service provider to meet mailsort requirements.
- Provide or process controls tracking data from receipt of files to the despatch of mail.
- Procurement / provision of stationery including paper, envelopes and occasionally leaflets.
- Provision of stock storage, stock reports and stock re-order alerts when re-order levels are reached.
- Processing of returned mail, including providing a weekly file detailing mail returned.
- PayPoint payment card production, including:
- Provision or sourcing of plastic payment cards, and paper for customer letters
- Encoding of magnetic strip
- Card attached to customer letter and mailed. Currently mailed using existing envelope
stock from our main print files detailed above.
- Hybrid Mail solution
- Providing a print solution for our colleagues working both in the office and at home
CPV: Printing services
The lotProcurement structure
single lot · no lot value publishedLot #1The initial contract will be for a period of five yearsAwarded
The initial contract will be for a period of five years. The supplier must be able to manage the printing and fulfilment of 12 to 25,000 items on a daily basis. In addition to daily files they should be able to manage the peak of annual billing. This will require a phased mailing over a four week period during February and March where approximately
550,000 bills will be produced . This is in addition to our daily file volumes.
Approximate annual volumes
- Daily bills 1.5m, Usually 2-4 sheets. Typically 4 sheets April to September when additional onserts are used and 2 sheets October to March.
- Daily Letters 2.4m, 1 to 3 page documents
- Annual bills 0.55m, Typically 4 sheet bills including selective onserts, a small number may have up to two additional onserts.
- Outer envelopes 4.5m 162mm x 235mm
- Return envelopes, 1.1m 102mm x 216mm
All bills and letters are printed on continuous plain white paper. In the 12 months up to end of November 2023 our continuous paper usage has totalled 10.255 million A4 sheets
Payment Cards - Approximately 30,000 cards are issued per year. Volumes are on average 115 per day
Hybrid Mail - Over the last 12 months our monthly volumes have been between around 4,000 and 11,000.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
The following requirements are mandatory for inclusion on the tender:
-APACS Registered.
-Already producing transactional mail at similar volumes and have the ability to provide a reference in the Prequalification questionnaire
-Ability to work with a downstream access provider.
-Ability to undertake Mailsort.
-Ability to hold mail securely on our behalf
-Offer a continuous white paper solution
-To have a Disaster recovery and peak capacity provision
-Provision of Payment Cards
-Offer a Hybrid Mailing solution
- Technical & professional ability
The following requirements are mandatory for inclusion on the tender:
Ability to deal with AFP files
Ability to identify flags in the AFP files to allow selective inserting
A secure FTP link
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jan 2024, 08:37 GMT
- Last source update
- 1 Nov 2024, 07:53 GMT
- Authority reference
NW2651- FTS notice number
2024/S 000-035405- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042cf8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Applicants are asked to note that this procurement process will be conduced electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called 'Ariba'. Expressions of interest from this notice must be sent to the e-mail address [email protected] before the deadline date of the 30 January 2024 at 16:00hrs. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 5th Feburary 2024 at 12noon. When sending expression of interest, applicants must provide the following information: 1) Full company name 2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail address and telephone number There are a number of mandatory requirements set out in this notice (section III Conditions for participation) for inclusion in this tender process, please ensure you can meet these requirements before you express your interest
How it was run
Official notice- Submission deadline
- 30 Jan 2024, 16:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Deposits and guarantees
If the Dun and Bradstreet credit rating returns a rating of 'above average risk' or 'high risk', the contracting entity
will request further financial information for review and a parent company guarantee may be required.
Timeline
30 Jan 2024 → 1 Dec 2024 · 4 dates- Submission deadline30 Jan 2024, 16:00 GMT
- Notice published1 Nov 2024, 07:53 GMT
- Bids must remain valid until30 Nov 2024, 23:59 GMT
- Contract starts1 Dec 2024
Notice history
2 events · 2 releases on Find a Tender · since 1 Nov 2024- Status changed to complete1 Nov 2024, 07:53 GMT
- Buyer details updated1 Nov 2024, 07:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
Contract 035405-2024-1 · supplier not published
- Signed
- 30 Oct 2024
- Value
- —
- Period
- … – 30 Nov 2029
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NORTHUMBRIAN WATER LIMITEDContracting authorityWater
Dispute resolution & review bodies
- Northumbrian Water LtdReview body
- TBCReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria