Find a Tender
complete
Official procurement procedure
Apprenticeship Hotel Management and Support
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Nottingham College: "Apprenticeship Hotel Management and Support". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Nottingham College | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Nottingham College
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Nottingham College. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
2Bids / Report
Supplier ConcentrationHigh Concentration
Best CompaniesTop vendor: 63.6% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 13 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| Best Companies | 1 win | £90,000 |
| JISC SERVICES LIMITED | 1 win | £51,552 |
Procedure terms
Contracting AuthorityNottingham College | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published12 May 2026, 16:01 BST | Last source update12 May 2026, 16:01 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-0696ed | ||
What is being bought
A system specifically designed to manage travel, accommodation, and scheduling for apprentices. Including features for safeguarding and compliance, which are critical for younger learners and auditing requirements (like Ofsted)
We will need tailored offerings for field-based training programs. Allowing us to secure block accommodation at discounted rates.
A streamlined version for general corporate travel management, focusing on hotel bookings and transport coordination for Apprentices.
The platform needs to maintain full audit trails and document storage, making it easier for us to prove we are meeting regulatory standards.
The provider will need to negotiate directly with hotels and venues to secure competitive "block" rates that are usually lower than standard public rates.
The provider will need to provide a mobile app for the Apprentices to access their training dates, joining instructions, and accommodation details.
The provider will need to ensure round-the-clock support for Apprentices who might encounter issues (like check-in problems) outside of standard business hours.
Key Deliverables
A hold at the hotels of 50 rooms per evening through the working week.
A discounted hotel rooms rate.
The ability to block book.
A system for tracking issues and ensuring a safeguarding culture and environment is maintained.
An account manager to support the relationship between us and the hotel.
Geographical Coverage
Nottingham
Slough
What changed
From the official release history
- Status changed to complete
12 May 2026, 16:01 BST - Official notice release published
12 May 2026, 16:01 BST - Buyer information updated
12 May 2026, 16:01 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
12 May 2026, 16:01 BST - Award pending
Not published · £2,800,000
Commercial outcome and competition
Awards Servace Solutions Limited £2,800,000 · Not published · pending |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Nottingham College
Contracting authority GB-UKPRN-10004577Award and contract changes
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleFollowing market assessment, it has been determined that only one supplier is capable of delivering the Authority's requirement for an integrated, cloud-based system to manage residential apprenticeship delivery end-to-end.
The Authority requires a specialist, fully integrated platform that combines multiple critical operational functions into a single system, including: accommodation booking, travel management, apprentice block scheduling, safeguarding and welfare tracking, real-time communications, reporting, and feedback collection. These functions must operate cohesively to support high-volume residential apprenticeship delivery, ensure safeguarding compliance, and meet Ofsted expectations.
Market engagement and research identified alternative suppliers; however, these suppliers were unable to meet the requirement for a single, unified, cloud-based platform. Available alternatives typically rely on disparate systems and/or manual processes, requiring multiple platforms or manual intervention to deliver the same outcomes. This creates significant operational inefficiencies, increased administrative burden, and heightened risks in relation to:
safeguarding and welfare oversight
accuracy of bookings and scheduling
real-time visibility of learner activity
auditability and reporting required for Ofsted and regulatory compliance
The Authority has determined that no reasonably available alternative solution can replicate this level of integration and functionality without substantial custom development, system integration, or manual workaround processes. Such approaches would introduce unacceptable delivery risk, additional cost, implementation delay, and potential non-compliance with safeguarding and inspection requirements.
Accordingly, competition is considered absent for technical reasons, and the ServAce platform is the only supplier currently capable of meeting the Authority's requirements in full.
The Authority is therefore satisfied that a direct award is justified on the basis that:
the requirement can only be fulfilled by one supplier due to its unique combination of technical capabilities and system integration, and
no reasonable substitute or alternative solution exists within the market that can meet the Authority's needs to the required standard. |