ACE Short Lease Property Maintenance and Compliance Testing Services

The University of Edinburgh Accommodation, Catering & Events (ACE) is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. ACE provide a full property management service to these properties. ACE currently manage a portfolio of 78 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two areas, firstly Property Maintenance and secondly Legal Compliance and Certification. Interest from suppliers who can cover one or both requirements are welcome. At this point in time, the division of work has still to be determined. Within the requirement for Property Maintenance, it is expected a multi trade supplier, including as a minimum handyman, joinery, plumbing (routine and emergency jobs), electrical, gas and heating engineer, glazier, plasterer, locksmith, roofer and painter will be called upon to attend to the University’s maintenance requirements, as and when required. This will include planned and reactive maintenance/repairs and also HMO remedial work, the supplier is therefore required to have familiarity with HMO requirements. Often work may be required to be completed within a 24-hour period, as a result of the tight turnaround in the properties. This will also include emergency repairs, which require a response within a 2-hour period. We require all trades to be available for routine call outs and out of hours/emergency call outs 365 days a year 24 hours a day. Within the requirement for Legal Compliance and Certification, ACE are looking to appoint a single supplier to provide annual safety checks required to meet our legal and regulatory standards. These include but are not restricted to the following: - Landlords Gas Safety Checks - Portable Appliance Testing - Electrical Installation Condition Reports - Emergency Light Testing - All L8 related standards - Fire alarm maintenance - Fire risk assessment - Fire equipment maintenance - Energy Performance Certificate - Asbestos Surveys - Boiler service. The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation. No supplier will be disadvantaged by not wishing to participate in any market research requests. If you wish to participate in any market engagement we may carry out, please email maria.dick@ed.ac.uk confirming your contact details.