Accounting Services Programme (ASP)

{
  "id": "011317-2022",
  "tag": [
    "awardUpdate",
    "contractUpdate"
  ],
  "date": "2022-05-03T11:14:10+01:00",
  "ocid": "ocds-h6vhtk-0332d2",
  "buyer": {
    "id": "GB-FTS-51733",
    "name": "DEPARTMENT OF FINANCE & PERSONNEL"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:004446-2004:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "011317-2022-S/9946/03-1",
      "title": "Accounting Services Programme (ASP)",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-51734",
          "name": "British Telecomms (BT)"
        },
        {
          "id": "GB-FTS-46514",
          "name": "British Telecommunication plc"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "S/9946/03",
    "lots": [
      {
        "id": "1",
        "description": "This is a contract modification , extending the contract term of the current Accounting Services Programme contract. The estimated value is 26 million GBP and this will be the\nmaximum expenditure under the modification. This contract extension is required to ensure continuity of services whilst this complex, transformational project is competitively\ntendered. The Accounting Services Programme (\"ASP\") migrated all of the Northern Ireland Government Departments , the Northern Ireland Office , the Public Prosecution Service and\na number of their Agencies and other Bodies to the common accounting system. The contract covers, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.\nThe period of the modification / extension is three years with the potential to extend for a further period of up to 24 months. Given the complexity of this contract , these options are for contingency only ; for example if there is a delay in the implementation or transition to the new solution.",
        "contractPeriod": {
          "startDate": "2023-03-09T00:00:00Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Northern Ireland"
        },
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ]
      }
    ],
    "title": "Accounting Services Programme (ASP)",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "The current contract period expires on 08/03/2023. \nThis modification will extend the existing contract for an initial period of 36 months with potential to extend for a further period of up to 24 months."
      }
    },
    "reviewDetails": "There is no review body for mediation procedures in Northern Ireland.\nThis modification is governed by the Public Contract Regulations 2015 (as amended) and provides for Economic Operators who have suffered or who risk suffering loss or damage as a\nconsequence of an alleged breach of duty owned in accordance with Regulation 91 to start proceedings in the High Court.\nA standstill period of a minimum 10 calendar was applied following the publication of a VEAT notice on 10/03/2022 (Notice reference: 2022/S 000-006546). \nThis provided transparency and the time to challenge the required decision before the modification was progressed and the extended contract is entered into.\nAny proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the Economic Operator first knew or ought to have known that grounds for starting the proceedings had arisen.( A court may extend the time to 3 months where the court considers that there is a good reason for doing so).",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-51733",
      "name": "DEPARTMENT OF FINANCE & PERSONNEL",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN09",
        "locality": "BANGOR",
        "postalCode": "BT197NA",
        "countryName": "United Kingdom",
        "streetAddress": "Department Of Finance & Personnel"
      },
      "details": {
        "url": "http://www.finance-ni.gov.uk"
      },
      "identifier": {
        "legalName": "DEPARTMENT OF FINANCE & PERSONNEL"
      },
      "contactPoint": {
        "name": "Donna Williams",
        "email": "Donna.Williams@finance-ni.gov.uk",
        "telephone": "+44 2890816414"
      }
    },
    {
      "id": "GB-FTS-51734",
      "name": "British Telecomms (BT)",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN",
        "locality": "Belfast",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "British Telecomms (BT)"
      }
    },
    {
      "id": "GB-FTS-46514",
      "name": "British Telecommunication plc",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN",
        "locality": "Belfast",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "British Telecommunication plc"
      }
    },
    {
      "id": "GB-FTS-51735",
      "name": "Construction and Procurement Delivery (CPD)",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "countryName": "United Kingdom",
        "streetAddress": "Clare House 303 Airport Road West"
      },
      "identifier": {
        "legalName": "Construction and Procurement Delivery (CPD)"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "011317-2022-S/9946/03-1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "classification": {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          "deliveryLocation": {
            "description": "Belfast"
          },
          "deliveryAddresses": [
            {
              "region": "UKN"
            }
          ]
        }
      ],
      "title": "Accounting Services Programme (ASP)",
      "value": {
        "amount": 128990000,
        "currency": "GBP"
      },
      "period": {
        "durationInDays": 1800
      },
      "status": "active",
      "awardID": "011317-2022-S/9946/03-1",
      "amendments": [
        {
          "id": "1",
          "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72.\nThis contract is being modified in accordance with Regulation 72(1) (b); whereby additional services \"have become necessary\" and were not included in the initial procurement and a change of supplier would not be practicable for economic or technical and would involve substantial inconvenience/duplication of costs -provided the change does not exceed 50% of the value of the original contract.\nThe limitations imposed by Regulation 72(1) (b) include that the 50% of the value of the original contract shall apply to the value of each modification. The value of this modification will not exceed the 50% cap. The expenditure of the contract will be closely monitored to ensure strict adherence to the regulatory financial cap.\nDoF will seek to rely on the modification provisions of 72(1)(b) due to the near technical impossibility for another economic operator to achieve the required performance within the time permitted; and the necessity to use its specific know-how, tools and means which only the current Contractor has at its disposal.",
          "description": "This is a contract modification , extending the contract term of the current Accounting Services Programme contract. The estimated value is 26 million GBP and this will be the\nmaximum expenditure under the modification. This contract extension is required to ensure continuity of services whilst this complex, transformational project is competitively\ntendered. The Accounting Services Programme (\"ASP\") migrated all of the Northern Ireland Government Departments , the Northern Ireland Office , the Public Prosecution Service and\na number of their Agencies and other Bodies to the common accounting system. The contract covers, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.\nThe period of the modification / extension is three years with the potential to extend for a further period of up to 24 months. Given the complexity of this contract , these options are for contingency only ; for example if there is a delay in the implementation or transition to the new solution.\nThe contract has been subject to two previous modifications to add in extension periods March 2018 to March 2020 and  March 2020 to March 2023."
        }
      ],
      "dateSigned": "2006-03-09T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}