Account Payable Audit Solution

{
  "id": "031069-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-04-02T15:43:41+01:00",
  "ocid": "ocds-h6vhtk-067c2c",
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "tender": {
    "id": "D025PA",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "startDate": "2026-11-01T00:00:00Z",
          "maxExtentDate": "2029-11-30T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "72222300",
            "scheme": "CPV",
            "description": "Information technology services"
          }
        ]
      }
    ],
    "title": "Account Payable Audit Solution",
    "value": {
      "amount": 80000,
      "currency": "GBP",
      "amountGross": 96000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Essex County Council Transactional Services is a team made up of circa 110 people, this is split between Compliance, Accounts Payable, Income, Banking and Financial Assessments.\nEssex County Council Transactional Services are looking for a system or piece of software that can identify potential duplicate invoices or suppliers based on a daily/regular extract from our current software solution Oracle Fusion. \nThis is required to prevent/reduce the risk to ECC by payment of duplicate invoices to our suppliers/providers. \nWe are looking for a system that will identify potential risks prior to the payment being made enabling ECC to be able to investigate and where appropriate prevent the payment being released. The solution also needs to be able to be used to identify potential duplicate supplier records and track changes made to supplier records, what, when and who by.",
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PWVM-4844-NRQH",
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH36",
        "country": "GB",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Market Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "tyno.tong@essex.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "031069-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/031069-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-04-02T15:43:41+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-04-15T23:59:59+01:00",
        "description": "For this Preliminary Market Engagement exercise, please respond by downloading, completing and submitting the attached document by the deadline of[16:00]on[15/04/2026].\nPlease register as supplier as response your interest and complete the technical questionnaire via Open Platform (www.open-uk.org). The project is # OPEN2026632.\nHow to register on Open \nRegistration is free, easy and can be done now. To register:\n•\tVisit www.open-uk.org\n•\tClick the 'get started' button.\n•\tOn the 'who are you' tab, select supplier.\n•\tSelect your company type.\n•\tComplete the form as directed.\nTips for smooth registration and accessing support.\n•\tLook out for the email with your temporary password which is only valid for 3 days. If expired, please email open.support@nepo.org to request a new temporary password.\n•\tIf you don't receive your temporary password, please check your junk/quarantine areas.\n•\tAdd your Companies House number to populate fields for quicker setup.\n•\tOnce registered, select Codes & Categories relevant to your business area to receive tender notifications\n•\tAdd notifications@open-uk.org to your safe sender list.\nSupport for the system is available via the OPEN Hub: https://www.open-hub.org/\nThe Open Hub has resources to help you get the most out of the system. There's a range of how-to-guides so you can learn about Open at your pace and a Frequently Asked Questions section to answer common questions.\nYou will also find details of the latest news and supplier training sessions for Open (https://www.nepo.org/suppliers/nepo-supplier-partnership-programme)."
      }
    ]
  },
  "initiationType": "tender"
}