Official UK procurement notice
22FNC001 Procure to Pay & Expenses System
Authority: Big Lottery Fund, operating as The National Lottery Community Fund
What is being bought
Published requirement descriptionThe Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators.
A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.
CPV: Business transaction and personal business software development services · Financial analysis and accounting software package · Financial systems software package · Industry specific software package · Procurement software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The Fund are looking to establish a single supplier contract for the provision of a…AwardedRenewalPublished value£650,000
The Fund are looking to establish a single supplier contract for the provision of a Purchase to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current system at the Fund, and the recent changes to the technology infrastructure and transition to regional working at the Fund, a formal Purchase to Pay (P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for all.
A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Economic & financial standing
As stated within the tender documents
- Technical & professional ability
As stated within the tender documents
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Jul 2021, 22:45 BST
- Last source update
- 31 May 2022, 10:57 BST
- Award evaluation window
- 6 Aug 2021 – …
- FTS notice number
2022/S 000-015161- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c513Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 30 Jul 2021, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 6 Aug 2021, 15:00 BST
Timeline
30 Jul 2021 → 31 May 2022 · 4 dates- Submission deadline30 Jul 2021, 17:00 BST
- Bids opened6 Aug 2021, 15:00 BST
- Bids must remain valid until5 Nov 2021, 23:59 GMT
- Notice published31 May 2022, 10:57 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 May 2022, 10:57 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SAP (UK) LIMITED | £381,990 † | — | Awarded |
Contracts
22FNC001 Procure to Pay & Expenses System · SAP (UK) LIMITED
- Signed
- 3 Dec 2021
- Value
- £381,990
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- SAP UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.